2018-08-18 District Meeting

Please join us in serving the district to further the Al-Anon mission from 11:00 AM to 12:30 PM at King of Kings, 2685 Packard Rd, Ann Arbor. We are still seeking a new District Representative (DR) and Alternate DR; you must be or have been a Group Representative to stand for either position. You are welcome to join after 11:00 AM if necessary. Please email the District 5 Secretary to add items to the agenda.

Agenda

  • Open with Serenity Prayer
  • Read Twelve Concepts of Service
  • Introductions
  • Minutes from past meeting
  • Instructions on District Meeting voting policy – Each registered group may assign only one individual per District Meeting who may vote. Officers that are not voting on behalf of a group at the District Meeting may also vote.
  • Spring Assembly report – Julie S
  • Treasurer’s report – Jan A
  • AWSC Report – Vicky D or Sunshine
  • Items to discuss
    • Elections: District Representative and Alternate District Representative
    • Michigan AFG Fall Assembly October 13, 9 AM – 3 PM, 1075 W Monroe Rd, St Louis, MI
    • Assign representative to report back on Fall Assembly
    • Elect voting representative to attend AWSC November 10, 10:00 AM, 1075 West Monroe Road (M 46), St. Louis, MI
    • Vacant positions: Information Phone (2019), Open Speaker Series (2019), Public Outreach, Web Admin (2019)
    • Intimacy Open Speaker Meeting – Richard H
    • Question about anonymity from Monday Noon Serenity meeting at Alano Club – Sheila L
    • Should we have Gratitude Day and who will organize?
    • Childcare guidance – Bryan T
    • Remind use of umbrella email addresses – Bryan T
  • Reports
    • Alateen – Robin R
    • AIS – Diane B
    • LDC Liaison – Diane B
    • Group Records – Julie S
    • Information Phone – Marilyn F
    • Open Speaker Series – Annie J
  • Other business
  • Next meeting Dec 1, 2018, 11:00 AM
  • Close with the Al-Anon Declaration

    Let It Begin With Me.
    When anyone, anywhere,
    reaches out for help – let the hand of
    Al-Anon and Alateen always be there, and
    Let It Begin With Me.

CLOSED: This meeting of Al-Anon is closed to the public. Closed meetings are for anyone whose personal life is or has been deeply affected by close contact with a problem drinker. If you are interested in Al-Anon/Alateen or wish to observe as a student or professional, we welcome you to attend one of our meetings designated as ‘open’.

2018-03-17 District Meeting Minutes

Approval Date: Pending
Submitted by: Bryan T
Attendance: 17 (Bryan T, Marilyn F, Vicki D, Diane B, Richard H, Mary F, Julie S, Kelly S, Lori H, Jan A, Debbie F, Luanne C, Alvin R, Mary H, Annie J)
Location: King of Kings, 2685 Packard Rd, Ann Arbor

Opened at 11:00 AM.
Opened with Serenity Prayer followed by Concepts of Service.

Policy Proposals

None

Discussions

Minutes from Past Meetings

Bryan T posted to website and sent out an email for approval from the attendees.

District Elections

No one volunteered for District Representative (DR) or Alternate DR.

AWSC Representative

Motion:
Send Jan A to attend the next AWSC meeting on Mar 10, 2018 and report back to the District.

Motion carried.

Vicki D volunteered for a future date to be named.

Spring Assembly

Julie S and/or Luanne C volunteered to write a report on activities at Assembly.

Future District Business Meetings

Motion:
Hold future District Business Meetings in 2018 on June 16, August 18, and December 1 from 11:00 AM to 12:30 PM at King of Kings Church, Ann Arbor, MI pending key-holder and venue availability.

Motion carried.

Intimacy Open Speaker Meeting

Richard H has assembled a committee which has decided to hold the meeting at Zion Lutheran Church, Ann Arbor, MI on June 23 at 2:00 PM. Richard requested $200 from the District, and he asked for donations of baked goods.

Motion:
Authorize a total reimbursement of up to $300 for expenses related to the Intimacy Open Speaker Meeting.

Motion carried.

Expanding Childcare

Spencer reported via Bryan T that childcare services by Ann Arbor Women's Group may be approximately $60 per meeting inferred from information on the website. Amy T, who is on the board of A2WG, said that they are actively raising funds to expand childcare, but they do not have the capacity to pay more child care providers at this time.

Motion:
Make an announcement to be posted until next District Meeting similar to "Our district has been discussing having more meetings with childcare. If your group has any interest in offering childcare, please contact Secretary@afgdistrict5.org."

Motion carried.

Announcement Email format

Luanne and others suggested that changed events be highlighted. In the interest of time discussion was tabled.

Reports

District Treasurer - Jan A

The District is in good financial standing with Available balance $1775.08, which does not include $500 prudent reserve.

District Representative (DR) - Vacant

Alternate DR - Vacant

LDC Liaison - Diane B

Available funds $1073. Service manuals are not being mailed to GRs, but the manuals may be downloaded for free online or purchased from Diane B for $5.

Group Records - Julie S

Asked Group Representatives (GRs) to please send information changes to groupchanges@afgdistrict5.org.

Alateen - Robin R

Bryan T read the following email from Robin R:
- I and a panel of 4 teens did an event for the Washtenaw Alliance of Children and Youth last month. They approached me for this idea; the theme of the workshop was: “supporting youth with substance using parents/guardians”. Olivia and I co-lead the event, talking a lot about Alateen, and the 4 teens shared their experience, strength and hope. We also answered questions from the audience (school counselors, people who work with kids/teens) and after they took some of the literature we brought. It went really well and was like a one hour commercial for Alateen! Was proud of the Alateens - this was our first event like this and they were great.

- I attended one day of March Roundup with 2 of my teens. We saw the Al-Anon speaker and the Alateen speaker. My teens then decided to stay over in the Alateen hospitality room so that meant that they also had to attend the AA open speaker meeting Saturday night. The following week I had one of the teens who attended share what she had learned from being there and she had lots to share! I let the teens know that I will try to attend as many conferences like this as I can and/or will let them know about them so they can attend even if I can’t.

- Our funds are okay for now - I will check back in about passing the red basket again as we get closer to KOMIAC (Alateen camp) in May.

Information Phone - Marilyn F

Need volunteers after April. Volunteers should have 1+ years of experience in Al-Anon. Marilyn F will deliver the phone to volunteers.

Open Speaker Series - Annie J

Attendance and donations from last 3 talks were

  • Chuck G - $17 - 17 attendees
  • Ellen F - $14 - 7 attendees
  • Mary F - $42 - 26 attendees

Closing

The next district meeting is Saturday 2018-06-16 11:00 AM at King of Kings, 2685 Packard Rd, Ann Arbor.
Closed with the Al-Anon Declaration: "Let it begin with me. When anyone, anywhere, reaches out for help, let the hand of Al-Anon and Alateen aways be there, and let it begin with me."
Closed at 12:30 PM. Donation of $40 was provided to the venue.

2018-01-06 District Meeting Minutes

Approval Date: 2018-03-26
Submitted by: Bryan T
Attendance: 17 (Bryan T, Lori H, Nancy B, Julie S, Diane B, Spencer T, Robin R, Debbie F, Marilyn F, Vicki P, Jan A, Annie J, Alvin R, Sunshine A, Kelly S, Stacie P, and Richard)
Location: King of Kings, 2685 Packard Rd, Ann Arbor

Opened at 11:00 AM.
Opened with Serenity Prayer.

Policy Proposals

Send a volunteer to AWSC meetings.

Until the District Representative and/or Alternate DR positions have been filled, an individual from the District may volunteer to attend and report back on the activities of the AWSC, but he/she may not vote on the District’s behalf at the AWSC meeting. The volunteer must be approved by the District at a business meeting.

The policy was adopted. Jan A volunteered to attend the next AWSC meeting on Mar 10, 2018 and was accepted by the District. Vicki D volunteered for a future date to be named.

Cancel childcare survey

The District will cease activities regarding the creation and dissemination of a survey to determine interest in childcare services at meetings in the District.

The policy was adopted.

Eligible voters at District meetings

Each group may elect up to one individual to vote on proposals at each District business meeting on behalf of the group. District officers may cast one vote at District business meetings whether or not selected to vote on behalf of a group. This policy will be announced at the beginning of District business meetings after reading the Concepts of Service.

The policy was adopted.

Read Concepts of Service at District Meetings

The Al-Anon Concepts of Service will be read at the beginning of District business meetings after Introductions.

The policy was adopted.

Discussions

Minutes from Past Meetings

Vicky D distributed some paper copies of the 2017 November 18 meeting minutes. Bryan T will reformat them for the website and send out an email for approval of the attendees.

District Elections

No one volunteered for District Representative (DR) or Alternate DR. Diane B volunteered for the Al-Anon Information Service (AIS) position while remaining as Literature Distribution Chair (LDC).

Intimacy Open Speaker Meeting

Richard volunteered to chair the next Intimacy Open Speaker Meeting. He said that the event would not be scheduled for February. Annie J volunteered to help the Chair.

Childcare at Meetings

Spencer volunteered to speak with a member of the A2WG board about options to expand childcare at meetings.

Reports

District Treasurer – Jan A

The District is in good finincial standing with Available balance $1320.08, which does not include $500 prudent reserve. Last year the District donated $250 to the Area and $250 to the WSO per quarter and an additional $250 to each at the end of the year. The next donation is scheduled for 2018 March. Treasurer report for 2017 approved.

District Representative (DR) – Vacant

Alternate DR – Vacant

Secretary – Bryan T

Motion carried to hold next District business meeting 2018 March 17 at 11:00 AM with 2018 March 24 as alternate. The future dates 2018 June 16, 2018 August 18, and 2018 November 17 shall be reserved with the venue but have not been approved by the District. These dates correspond to the Saturdays following Spring Assembly and AWSC meetings.

LDC Liaison – Diane B

Special sale of books ended. Some audio and electronic pdf versions of Conference Approved Literature are available.

Group Records – Julie S

Asked Group Representatives (GRs) to please send information changes to groupchanges@afgdistrict5.org.

Alateen – Robin R

Alateen has needed to use a bigger room. Debbie F has volunteered to assist.

Information Phone – Marilyn F

There were 4-5 calls in December. Need volunteers after April. Volunteers should have 1+ years of experience in Al-Anon. Marilyn F will deliver the phone to volunteers. Vicky D volunteered for all of February.

Open Speaker Series – Annie J

Next open talks are 2018-01-13 2:00 PM – Chuck G and 2018-02-10 2:00 PM – Ellen. The second Saturday of each month at 2:00 PM has been reserved with the venue. Seeking speakers.

GR Issues and Updates

Debbie F reported that the Tuesday-Friday Morning Serenity AFG is short on funds to pay venue. Jan A informed her that the group had made donations recently and could reduce those to help cover costs for the venue.

Closing

The next district meeting is Saturday 2018-03-17 11:00 AM at King of Kings, 2685 Packard Rd, Ann Arbor.

Closed with the Al-Anon Declaration: “Let it begin with me. When anyone, anywhere, reaches out for help, let the hand of Al-Anon and Alateen aways be there, and let it begin with me.”

Closed at 12:40 PM. Donation of $31 was provided to the venue.

2017-10-06 District Meeting Minutes

Approval Date: 2017-10-30
Submitted by: Julie S
Attendance: 7 (Bryan T, Robin R, SunShine A, Julie S, Stacie P, Diane B, Annie J)
Location: King of Kings, 2685 Packard Rd, Ann Arbor

Opened at 5:15 PM.
Opened with Serenity Prayer.

Proposals

Duration of Meeting Support Requests

When groups request support for their meeting, those requests will appear in 3 consecutive monthly announcement flyers and on the website for an equivalent period of time, or until the group says that the announcements are no longer necessary. A group may extend its request for an additional 3 months after the month in which the extension was requested.

The policy was adopted.

Discussions

Minutes from Past Meetings

Minutes from the August and September meetings were not yet available to be reviewed and approved.

Gratitude Day 2017

Diane volunteered to coordinate plans for this year’s Gratitude Day which will be at King of Kings on Saturday, November 18 from 1:30 – 3:30 pm. She passed around a proposed flyer to advertise the event, and asked for someone to volunteer to be the main speaker. The program will include the guest speaker and then all in attendance will be invited to share on gratitude.

District Elections on 2017-11-18

We need to elect a new District Representative and Alternate District Representative at the November District Meeting. Other open positions include Al-Anon Information Service and Outreach. Job descriptions for these positions are on the District Website under Resources->Service Positions. In order to fill these positions, you need to be or have been a Group Representative and you cannot be a member of AA. It would be helpful if GRs would announce these openings at their meetings.

Childcare at Meetings

Currently, only a couple of meetings provide childcare for their members, and lack of childcare is a barrier for some people to attend meetings. It is unclear to those present what the Al-Anon policies are (if any) about childcare. One mention was found in the on-line Service Manual, in reference to miscellaneous expenses paid by meetings. Bryan offered to write a survey to put in the monthly announcements, asking about interest in childcare during meetings. It can be reviewed at the next district meeting. He also offered to contact the Tuesday/Thursday morning meeting to ask how they provide childcare. Julie will contact the Friday evening Methodist Church meeting GR to ask the same question. Those who are going to the Assembly on 2017-10-14 can also ask there about childcare. It was noted that those who can’t attend regular meetings without childcare might want to try on-line meetings.

Reports

District Treasurer – Jan A

Available balance $2633.67, which does not include $500 prudent reserve.

District Representative (DR) – Cheryl B

Absent and no report. Bryan ran this meeting in Cheryl’s absence.

Alternate DR – Carl S

Absent and no report.

Website – Bryan T

The website forum followed this District Meeting. Bryan invited all at the District Meeting to attend if they chose. Progress is slow due to maintenance demands, i.e., posting new events and meeting minutes. Seeking help from someone with interest in code development.

LDC Liaison – Diane B

Newcomer packets have arrived from WSO. Diane has ordered the 3 pieces of Conference Approved Literature that are now on sale, as well as printer ink. Putting certain pieces of literature on sale is a new thing WSO is trying out. All the district’s literature inventory is now located at her work office. This position is open for someone new to take it on, though the need is not urgent. Whoever takes over must have a business place to receive and keep literature – this is a requirement from the WSO.

Group Records – Julie S

Three different groups had updates after they received the Healthy Meeting packets. All those updates have been submitted to Michigan Group Records and are now updated in the WSO database. Julie S has begun to include the Information Phone as the secondary contact for groups that don’t identify their own secondary contact.

Alateen – Robin R

Another Alateen sponsor is needed to work with Robin. The person must have at least 2 years in Al-Anon, pass a background check, attend the training that is now available for Alateen sponsors, and must be approved by the kids who make up our Alateen group. Diane will add the Alateen booklet on sponsorship to literature orders she fills to help with recruitment. The group is also running low on money, so Robin will send an announcement request to Bryan T soliciting donations from the groups.

Hotline – Marilyn F

Absent and no report.

Open Speaker Series – Annie J

There were 45 people at the August Open Talk and 15 at the September one. Perhaps moving the time in September to 12:30 from 2 PM was confusing. She brought flyers for the October 7th talk. Richard is the speaker. Next open talk is 2017-11-04 2:00 PM – Kaitlyn Z. Speakers are lined up for December (Zach B) and January (Chuck). Annie is planning to re-design the Open Speaker Meeting flyer and is looking for input. She wants to grow attendance and perhaps have an Alateen speaker. She is willing to continue doing this service in 2018.

District Meeting Donation

Passed the basket and gave approximately $15 to King of Kings Church.

GR Issues and Updates

Sunshine brought up the problem of students trying to attend meetings not as Al-Anon members, but as part of their studies. Since all our regular meetings are closed (only people affected by the alcoholism in a family member or friend may attend). Students may attend the Open Talks – there are no qualifications imposed. Bryan T agreed to add a “For Professionals and Students” section to the website.

Annie brought up the lack of current District 5 Al-Anon meeting lists at the Alano Club. Diane volunteered to write up instructions about where to get current lists and literature and to laminate that so it can be posted at the Club.

Closing

The next district meeting is Saturday 2017-11-18 10:45 AM at King of Kings, 2685 Packard Rd, Ann Arbor.

Closed with the Al-Anon Declaration: “Let it begin with me. When anyone, anywhere, reaches out for help, let the hand of Al-Anon and Alateen aways be there, and let it begin with me.”

Closed at 6:15 PM.

2017-11-18 Gratitude Day

Gratitude Day Flyer

Please join members of the District in expressing gratitude from 1:30 PM to 4:00 PM at King of Kings, 2685 Packard Rd, Ann Arbor. There will be a speaker, shares from members, and snacks. Please bring a light snack to share. If you are interested in speaking, please contact Diane B at literature@afgdistrict5.org. Please download and distribute the flyer.

OPEN: This meeting is open to the public and welcomes everyone interested in Al-Anon/Alateen, including those who wish to observe as a student or professional.