2017-07-07 District Meeting Minutes

Approval Date: Pending
Submitted by: Cheryl B
Attendance: 4 (Cheryl B, Kelly S, Annie J, Bryan T)
Location: King of Kings, 2685 Packard Rd, Ann Arbor

Opened at 5:15 PM.
Opened with Serenity Prayer.

Proposals

Approve Minutes by Email

District meeting minutes will be approved when there is no objection expressed by attendees via email. The attendees must object within the later of: (1) two weeks after posting the minutes to the afgdistrict5.org website, or (2) two weeks after the most recent non-typographical change to the minutes.

The policy was adopted.

Add Hotline to GR-1 Forms

Recommend to groups that they list our hotline as second contact on GR-1 form, and add it when groups leave it blank on GR-1 forms.

Bryan T moved to adopt this policy and Annie J seconded. The policy was adopted.

Discussions

Minutes from Past Meetings

We accepted June’s with May’s likely to be accepted.

Announcements Coordinator Resignation

We need someone to do the Announcements page as our past person resigned. Diane has volunteered to do it this month and Bryan is going to talk with her about anything further.

Our AIS

Next Meeting we want to explore what AIS is to this district.

Reports

District Treasurer – Jan A

Available balance $2312.67, which does not include $500 prudent reserve.

Hotline – Marilyn F

Marilyn was unable to attend but sent word that we had 18 calls in June and she has people all lined up to do it the rest of the year.

District Representative (DR) – Cheryl B

At Spring Assembly, there were changes in MIAFG Alateen policy. Cheryl B will get a copy to Robin from Wed. night Alateen. August 19 is our district meeting with elections. We will be voting for DR, Alternate DR, Treasurer, and Secretary. DR’s and Alt. DR’s must be or have been a GR, and only GR’s can vote. Fall Assembly is Oct. 14 with MIAFG elections then. Forum subscriptions were brought up. No new Al-Anon service manuals will be sent out any more. It is available for free at WSO members area or you can buy one.

Website – Bryan T

The next website meeting is Friday July 28, 6-8pm. The things were going well, but progress is slowing due to maintenance demands, i.e., posting new events and meeting minutes.

Open Speaker Series – Annie J

We took in $30 at the last talk, and the rest of the year schedule is set. Cheryl brought up Gratitude Day, and Annie thought we could maybe do it in November with the open talk then. She will check with the church. She brought fliers for the August 12th talk. Next open talk is 2017-08-12 2:00 PM.

District Meeting Donation

Passed the basket and gave $10 to King of Kings Church.

Closing

The next district meeting is Saturday 2017-08-19 10:45P at King of Kings.

Closed with the Al-Anon Declaration: “Let it begin with me. When anyone, anywhere, reaches out for help, let the hand of Al-Anon and Alateen aways be there, and let it begin with me.”

Closed at 6:15 PM.

2017-08-19 District Meeting with Officer Elections

Please join us from 10:45 AM to 12:45 PM at King of Kings, 2685 Packard Rd, Ann Arbor. At this meeting, Group Representatives will be electing our next District Representative (DR), Alternate DR, Secretary, and Treasurer. If your GR can’t attend, send your group’s alternate GR. Additionally, all members are welcome to come and voice their concerns and hear about the happenings in District 5 and beyond. You are welcome to join after 10:45 AM if necessary.

Agenda

  • Open with Serenity Prayer
  • Read the 12 Traditions and Concepts
  • Introductions
  • Treasurer’s report – Jan A
  • Secretary minutes
  • Elections Procedure
    • Electing District Represetative (DR), Alternate DR, and Secretary
    • Treasurer will continue for now
    • Read and provide hard-copies of the description and qualifications for each position
    • Only Group Representatives (GRs) can vote
    • Current DR asks for anyone interested in standing for each position, one at a time
    • Current DR will ask each candidate to explain why they want the position
    • Candidate(s) will step out of the room while GRs vote with paper ballot, including uncontested positions
    • Those elected will serve for 3 years starting on the first of January
  • Reports
    • District Representative – Cheryl B
    • Alternate DR – Carl S
    • Website Liaison – Bryan T
      • Change position name to Web Admin
      • Adopt group changes central contact
      • Suggest central referral policy
    • LDC Liaison – Diane B
    • Group Records – Julie S
      • Healthy meeting packets!
    • Alateen – Robin R
    • Hotline – Marilyn F
    • Open Speaker Series – Annie J
  • Items to discuss
    • Explore what our Al-Anon Information Service (AIS) is to this district
    • Vacant positions – Public Outreach, AIS, and Announcements
    • Gratitude Day – Do we want to have one?
  • Group Concerns
  • Other business
  • Next meeting 2017-09-01 05:15 PM
  • Close with the Al-Anon Declaration

    Let It Begin With Me.
    When anyone, anywhere,
    reaches out for help – let the hand of
    Al-Anon and Alateen always be there, and
    Let It Begin With Me.

CLOSED: This meeting of Al-Anon is closed to the public. Closed meetings are for anyone whose personal life is or has been deeply affected by close contact with a problem drinker. If you are interested in Al-Anon/Alateen or wish to observe as a student or professional, we welcome you to attend one of our meetings designated as ‘open’.