June 15, 2019 – District Meeting

Please join us in serving the district to further the Al-Anon mission from 10:30 AM to 12:00 PM at King of Kings, 2685 Packard Rd, Ann Arbor. We are still seeking a new District Representative (DR). You are welcome to join after 10:30 AM if necessary. Please email the District 5 Secretary to add items to the agenda.

Agenda

  • Open with Serenity Prayer
  • Read Twelve Concepts of Service
  • Introductions
  • Minutes from past meeting
  • Voting policy – Each registered group may assign only one individual per District Meeting who may vote. Officers that are not voting on behalf of a group at the District Meeting may also vote.
  • Treasurer’s report – Jan A
  • AWSC Report – Nancy B S
  • Items to discuss
    • Elections: District Representative
    • Elect voting representative to attend next AWSC August 10, 2019 at 1075 West Monroe Road (M 46), St. Louis, MI
    • Vacant positions: Al-Anon Information Service (AIS), Open Speaker Series, Public Outreach
    • Georgia D Memorial & Celebration of her Al-Anon District 5 Service Legacy – Maggie S
    • Intimacy Open Speaker Meeting Report – Jan B
  • Reports
    • District Representative (DR) – Vacant
    • Alternate DR – Maggie S
    • Alateen – Robin R
    • AIS – Vacant
    • LDC Liaison – Diane B
    • Group Records – Julie S
    • Information Phone – Marilyn F
    • Open Speaker Series – Vacant
    • Public Outreach – Vacant
    • Secretary – Bryan T
    • Web Admin – Melinda K
  • Other business
  • Next meeting 2019-08-17
  • Close with the Al-Anon Declaration

    Let It Begin With Me.
    When anyone, anywhere,
    reaches out for help – let the hand of
    Al-Anon and Alateen always be there, and
    Let It Begin With Me.

CLOSED: This meeting of Al-Anon is closed to the public. Closed meetings are for anyone whose personal life is or has been deeply affected by close contact with a problem drinker. If you are interested in Al-Anon/Alateen or wish to observe as a student or professional, we welcome you to attend one of our meetings designated as ‘open’.

March 16, 2019 – District Meeting

Please join us in serving the district to further the Al-Anon mission from 10:30 AM to 12:00 PM at King of Kings, 2685 Packard Rd, Ann Arbor. We are still seeking a new District Representative (DR). You are welcome to join after 10:30 AM if necessary. Please email the District 5 Secretary to add items to the agenda.

Agenda

  • Open with Serenity Prayer
  • Read Twelve Concepts of Service
  • Introductions
  • Minutes from past meeting
  • Voting policy – Each registered group may assign only one individual per District Meeting who may vote. Officers that are not voting on behalf of a group at the District Meeting may also vote.
  • Treasurer’s report – Jan A
  • AWSC Report – Maggie S
  • Items to discuss
    • Elections: District Representative
    • Elect voting representative to attend next AWSC 1075 West Monroe Road (M 46), St. Louis, MI
    • Vacant positions: Al-Anon Information Service (AIS), Open Speaker Series, Public Outreach
    • Decide 2019 District Meeting schedule
    • Hosting an informal Georgia D Memorial & Celebration of her Al-Anon District 5 Service Legacy – Maggie S
    • Intimacy Open Speaker Meeting
  • Reports
    • District Representative (DR) – Vacant
    • Alternate DR – Maggie S
    • Alateen – Robin R
    • AIS – Vacant
    • LDC Liaison – Diane B
    • Group Records – Julie S
    • Information Phone – Marilyn F
    • Open Speaker Series – Vacant
    • Public Outreach – Vacant
    • Secretary – Bryan T
    • Web Admin – Melinda K
  • Other business
  • Next meeting TBD
  • Close with the Al-Anon Declaration

    Let It Begin With Me.
    When anyone, anywhere,
    reaches out for help – let the hand of
    Al-Anon and Alateen always be there, and
    Let It Begin With Me.

CLOSED: This meeting of Al-Anon is closed to the public. Closed meetings are for anyone whose personal life is or has been deeply affected by close contact with a problem drinker. If you are interested in Al-Anon/Alateen or wish to observe as a student or professional, we welcome you to attend one of our meetings designated as ‘open’.

2018-12-01 District Meeting (Time Change)

Please join us in serving the district to further the Al-Anon mission from 10:30 AM to 12:00 PM at King of Kings, 2685 Packard Rd, Ann Arbor. We are still seeking a new District Representative (DR) and Alternate DR. You are welcome to join after 10:30 AM if necessary. Please email the District 5 Secretary to add items to the agenda.

Agenda

  • Open with Serenity Prayer
  • Read Twelve Concepts of Service
  • Introductions
  • Minutes from past meeting
  • New District Meeting voting policy – Each registered group may assign only one individual per District Meeting who may vote. Officers that are not voting on behalf of a group at the District Meeting may also vote.
  • Fall Assembly report – Nancy B
  • Treasurer’s report – Jan A
  • AWSC Report – Sunshine
  • Items to discuss
    • Elections: District Representative and Alternate District Representative
    • Elect voting representative to attend next AWSC 1075 West Monroe Road (M 46), St. Louis, MI
    • Vacant positions: Information Phone (2019), Public Outreach
    • Decide 2019 District Meeting schedule
    • Tuesday-Friday Morning Serenity AFG questions regarding liability waiver for parents and liability of caregivers – Shoshana E
  • Reports
    • District Representative (DR) – Vacant
    • Alternate DR – Vacant
    • Alateen – Robin R
    • AIS – Diane B
    • LDC Liaison – Diane B
    • Group Records – Julie S
    • Information Phone – Marilyn F
    • Open Speaker Series – Annie J
    • Public Outreach – Vacant
    • Secretary – Bryan T
    • Web Admin – Melinda K
  • Other business
  • Next meeting TBD
  • Close with the Al-Anon Declaration

    Let It Begin With Me.
    When anyone, anywhere,
    reaches out for help – let the hand of
    Al-Anon and Alateen always be there, and
    Let It Begin With Me.

CLOSED: This meeting of Al-Anon is closed to the public. Closed meetings are for anyone whose personal life is or has been deeply affected by close contact with a problem drinker. If you are interested in Al-Anon/Alateen or wish to observe as a student or professional, we welcome you to attend one of our meetings designated as ‘open’.

2018-12-01 District Meeting Minutes

Approval Date: Pending
Submitted by: Bryan T
Attendance: 14 (Bryan T, Julie S, Misty B, Jan B, Jan A, Melinda K, Maggie S, Vicki D, Darcy G, Annie J, Sunshine A, Kelly S)
New GR: Misty B, Just For Today AFG, Wednesdays at 7:30 PM
Location: King of Kings, 2685 Packard Rd, Ann Arbor
Opened at 10:30 AM.
Opened with Serenity Prayer followed by Concepts of Service.

Policy Proposals

Motion Elections procedure shall include:
If no one stands for the District Representative or Alternate District Representative positions during an election, the meeting chair will ask "Would all current and past Group Representatives please stand." Then, the chair will say "If you would accept the service position, please remain standing."
Adopted

Discussions

Minutes from Past Meetings

Bryan T will post to website and send out an email for approval from the attendees.

District Elections

No one volunteered for District Representative (DR). Maggie S was elected as Alternate DR.

AWSC Representative

Maggie S will attend the AWSC meeting on 2019-03-09 as a voting representative and report back to the District.

Next District Meeting

MotionHold next District Meeting 2019-03-16 at 10:30 AM.Adopted

Intimacy Open Speaker Meeting

The committee is seeking help with planning and event volunteers. An announcement will be made.

Reports

Fall Assembly Report - Julie S

Maggie S resigned as Area Treasurer and the position was filled. Donation address may change. Auditor report found concerning items in financial records. The Executive Committee suggested to close audit. There is an opening for trustee.

District Treasurer - Jan A

Donations are down 20%, but the District is financially sound. View report here. Maggie S noted that the return address on Area donation envelopes sent to groups was incorrect, and the donation address will stay the same.

MotionDonate $250 each to Area and WSOAdopted

AWSC Report - Sunshine

Legal committee found that District Representative may be sued. A sub-committee will investigate if the Area may be sued. An equipment list/audit was performed for area resources.

Info Phone

Position filled by Kelly S.

Closing

The next district meeting is Saturday 2019-03-16 10:30 AM at King of Kings, 2685 Packard Rd, Ann Arbor.

Closed with the Al-Anon Declaration: "Let it begin with me. When anyone, anywhere, reaches out for help, let the hand of Al-Anon and Alateen aways be there, and let it begin with me."

Closed at 12:00 PM. Donation of $20.00 was provided to the venue.

2018-08-18 District Meeting

Please join us in serving the district to further the Al-Anon mission from 11:00 AM to 12:30 PM at King of Kings, 2685 Packard Rd, Ann Arbor. We are still seeking a new District Representative (DR) and Alternate DR; you must be or have been a Group Representative to stand for either position. You are welcome to join after 11:00 AM if necessary. Please email the District 5 Secretary to add items to the agenda.

Agenda

  • Open with Serenity Prayer
  • Read Twelve Concepts of Service
  • Introductions
  • Minutes from past meeting
  • Instructions on District Meeting voting policy – Each registered group may assign only one individual per District Meeting who may vote. Officers that are not voting on behalf of a group at the District Meeting may also vote.
  • Spring Assembly report – Julie S
  • Treasurer’s report – Jan A
  • AWSC Report – Vicky D or Sunshine
  • Items to discuss
    • Elections: District Representative and Alternate District Representative
    • Michigan AFG Fall Assembly October 13, 9 AM – 3 PM, 1075 W Monroe Rd, St Louis, MI
    • Assign representative to report back on Fall Assembly
    • Elect voting representative to attend AWSC November 10, 10:00 AM, 1075 West Monroe Road (M 46), St. Louis, MI
    • Vacant positions: Information Phone (2019), Open Speaker Series (2019), Public Outreach, Web Admin (2019)
    • Intimacy Open Speaker Meeting – Richard H
    • Question about anonymity from Monday Noon Serenity meeting at Alano Club – Sheila L
    • Should we have Gratitude Day and who will organize?
    • Childcare guidance – Bryan T
    • Remind use of umbrella email addresses – Bryan T
  • Reports
    • Alateen – Robin R
    • AIS – Diane B
    • LDC Liaison – Diane B
    • Group Records – Julie S
    • Information Phone – Marilyn F
    • Open Speaker Series – Annie J
  • Other business
  • Next meeting Dec 1, 2018, 11:00 AM
  • Close with the Al-Anon Declaration

    Let It Begin With Me.
    When anyone, anywhere,
    reaches out for help – let the hand of
    Al-Anon and Alateen always be there, and
    Let It Begin With Me.

CLOSED: This meeting of Al-Anon is closed to the public. Closed meetings are for anyone whose personal life is or has been deeply affected by close contact with a problem drinker. If you are interested in Al-Anon/Alateen or wish to observe as a student or professional, we welcome you to attend one of our meetings designated as ‘open’.

2018-06-16 District Meeting Minutes

Approval Date: Pending
Submitted by: Bryan T
Attendance: 11 (Bryan T, Marilyn F, Vicki D, Julie S, Kelly S, Jan A, Alvin R, Annie J, Spencer T, Nancy B, Sunshine A)
Location: King of Kings, 2685 Packard Rd, Ann Arbor

Opened at 11:00 AM.
Opened with Serenity Prayer followed by Concepts of Service.

Policy Proposals

  • Amend definition of urgent messages for the email list to
    Urgent messages are cancellations, date changes, corrections, and funeral arrangements for which the next bimonthly email would not provide at least 1 week advance notice.
    The policy was adopted.
  • Form a committee to craft by-laws for District 5 to be presented and accepted or rejected at a future district meeting.
    The policy was rejected.
  • The reason for meeting changes shall be omitted from announcements in all forms to avoid advertising events that are not affiliated with Al-Anon.
    The policy was adopted.

Discussions

Minutes from Past Meetings

Bryan T posted to website and sent out an email for approval from the attendees 2018-03-12 at 1:37 AM. The minutes were adopted without amendment 2018-03-26.

District Elections

No one volunteered for District Representative (DR) or Alternate DR.

Spring Assembly

Julie S will report on activities at Assembly.

AWSC Representative

Motion:
Send Vicky D with Sunshine A as alternate to attend the next AWSC meeting on 2018-08-11 as a voting representative and report back to the District.

Motion carried.

Intimacy Open Speaker Meeting

There will be 3 speakers. A sign-up sheet for food donations to the hospitality table was passed around the table. Flyers were handed out for mass distribution at meetings.

KOMIAC Transportation Bus

Robin R requested in absentia a donation from the District for the bus that transports Alateens from across the state to KOMIAC. The request is in response to a message from the Area Alateen Coordinator, Marte. Robin suggested $200.
Motion:

Donate $200 to Area Alateen Coordinator for KOMIAC bus.

Motion carried.

Expanding Childcare

Saturday Serenity Seekers does not require child care but would be willing to donate toward offering childcare at another meeting. Wednesday Just for Today is interested in offering childcare. Their venue expressed interest and acceptance of the idea. The meeting had offered childcare in the past. Sunshine A asked if the District could provide suggested guidelines for childcare at meetings. The discussion was tabled until the next District meeting in the interest of time.

Position Rotation

An announcement will be made for the openings of Information Phone Coordinator, Web Admin, and Open Speaker Series Coordinator at the end of the year.

Reports

District Treasurer - Jan A

Jan A prefers to send electronic confirmations of donations. For mail confirmations, you must provide a postage-paid self-addressed envelope. Please use the most recent donation form on the website and provide your email legibly if you would like to receive a confirmation. The District is in good financial standing with Available balance $1530.08, which does not include $500 prudent reserve. Donations have slowed, which is typical for summer.

AWSC Report - Jan A

The full report may be found under District 5 Business.
Highlights:

  • Reminder that address for donations to the state has changed
  • AWSC files can be accessed online
  • A new Service Manual is available
  • A condensed Service Manual was sent to groups
  • Continuing redistricting work
  • Individuals may stand for Area service positions in absentia
  • MIAFG has prouced a draft Policy Handbook
  • Substantial unity was set at 2/3

LDC Liaison - Diane B

Ordered 400 of the 2019 AFA magazines. Will order the new intimacy related piece of literature as soon as available.

AIS Liaison - Diane B

Reserved the web domain for 7 years

Information Phone - Marilyn F

Has volunteers for rest of year except November. Volunteers should have 1+ years of experience in Al-Anon. Marilyn F will deliver the phone to volunteers. Will step down at the end of the year.

Web Admin - Bryan T

Will be moving at an unspecified future date. Seeking replacement to begin a gradual transition process.

Open Speaker Series - Annie J

Kelly to speak in August. Cannot commit additional dates until fall. Considering possible date change because football Saturdays present difficulties. Would like to step down at the end of the year and is willing to help transition the next volunteer.

Closing

The next district meeting is Saturday 2018-08-18 11:00 AM at King of Kings, 2685 Packard Rd, Ann Arbor.
Closed with the Al-Anon Declaration: "Let it begin with me. When anyone, anywhere, reaches out for help, let the hand of Al-Anon and Alateen aways be there, and let it begin with me."
Closed at 12:30 PM. Donation of $13 was provided to the venue.

2018-06-16 District Meeting

Please join us in serving the district to further the Al-Anon mission from 11:00 AM to 12:30 PM at King of Kings, 2685 Packard Rd, Ann Arbor. We are still seeking a new District Representative (DR) and Alternate DR. You are welcome to join after 11:00 AM if necessary. Please email the District 5 Secretary to add items to the agenda.

Agenda

  • Open with Serenity Prayer
  • Read Twelve Concepts of Service
  • Introductions
  • Minutes from past meeting
  • New District Meeting voting policy - Each registered group may assign only one individual per District Meeting who may vote. Officers that are not voting on behalf of a group at the District Meeting may also vote.
  • Spring Assembly report delayed by rescheduling of Assembly.
  • Treasurer’s report - Jan A
  • AWSC Report - Jan A
  • Items to discuss
    • Elections: District Representative and Alternate District Representative
    • Michigan AFG Spring Assembly June 23, 9 AM - 3 PM, 1075 W Monroe Rd, St Louis, MI
    • Confirm/assign representative to report back on Assembly (Luanne C or Julie S)
    • Assign representative to attend AWSC August 11, 10:00 AM, 1075 West Monroe Road (M 46), St. Louis, MI (Vicky D volunteered)
    • Vacant positions: Public Outreach
    • Intimacy Open Speaker Meeting - Richard H
    • Motion: Donate $200 toward KOMIAC bus rental for Alateen - Robin R
    • Childcare no interest from groups - Bryan T
    • Determine what qualifies for inclusion as an announcement in our district and frequency guidance - Diane B
      Current guidance is:
      Subscribers to this list receive two scheduled emails monthly containing information relevant to Al-Anon Family Groups District 5 Area 27. For example, emails may contain event reminders, instructions for group officers, surveys, group participation requests, and more. Occasionally, urgent messages may be sent out on other days. Urgent messages are meeting cancellations with short notice and funeral arrangements.
    • Structure of announcement email and umbrella email addresses - Bryan T
    • Motion: Form committee to craft District 5 Bylaws to be presented, discussed, and adopted at a future District Meeting - Bryan T
    • Motion: Omit reasons for meeting cancellations in announcements sheet and web postings to avoid potential advertising of events unrelated to Al-Anon.
  • Reports
    • District Representative (DR) - Vacant
    • Alternate DR - Vacant
    • Alateen - Robin R
    • AIS - Diane B
    • LDC Liaison - Diane B
    • Group Records - Julie S
    • Information Phone - Marilyn F
    • Open Speaker Series - Annie J
    • Public Outreach - Vacant
    • Secretary - Bryan T
    • Web Admin - Bryan T
      • Resume meetings
      • Seeking replacement for slow transition
  • Other business
  • Next meeting August 18, 2018
  • Close with the Al-Anon Declaration
    Let It Begin With Me. When anyone, anywhere, reaches out for help - let the hand of Al-Anon and Alateen always be there, and Let It Begin With Me.

CLOSED: This meeting of Al-Anon is closed to the public. Closed meetings are for anyone whose personal life is or has been deeply affected by close contact with a problem drinker. If you are interested in Al-Anon/Alateen or wish to observe as a student or professional, we welcome you to attend one of our meetings designated as ‘open’.

2018-03-17 District Meeting Minutes

Approval Date: Pending
Submitted by: Bryan T
Attendance: 17 (Bryan T, Marilyn F, Vicki D, Diane B, Richard H, Mary F, Julie S, Kelly S, Lori H, Jan A, Debbie F, Luanne C, Alvin R, Mary H, Annie J)
Location: King of Kings, 2685 Packard Rd, Ann Arbor

Opened at 11:00 AM.
Opened with Serenity Prayer followed by Concepts of Service.

Policy Proposals

None

Discussions

Minutes from Past Meetings

Bryan T posted to website and sent out an email for approval from the attendees.

District Elections

No one volunteered for District Representative (DR) or Alternate DR.

AWSC Representative

Motion:
Send Jan A to attend the next AWSC meeting on Mar 10, 2018 and report back to the District.

Motion carried.

Vicki D volunteered for a future date to be named.

Spring Assembly

Julie S and/or Luanne C volunteered to write a report on activities at Assembly.

Future District Business Meetings

Motion:
Hold future District Business Meetings in 2018 on June 16, August 18, and December 1 from 11:00 AM to 12:30 PM at King of Kings Church, Ann Arbor, MI pending key-holder and venue availability.

Motion carried.

Intimacy Open Speaker Meeting

Richard H has assembled a committee which has decided to hold the meeting at Zion Lutheran Church, Ann Arbor, MI on June 23 at 2:00 PM. Richard requested $200 from the District, and he asked for donations of baked goods.

Motion:
Authorize a total reimbursement of up to $300 for expenses related to the Intimacy Open Speaker Meeting.

Motion carried.

Expanding Childcare

Spencer reported via Bryan T that childcare services by Ann Arbor Women's Group may be approximately $60 per meeting inferred from information on the website. Amy T, who is on the board of A2WG, said that they are actively raising funds to expand childcare, but they do not have the capacity to pay more child care providers at this time.

Motion:
Make an announcement to be posted until next District Meeting similar to "Our district has been discussing having more meetings with childcare. If your group has any interest in offering childcare, please contact Secretary@afgdistrict5.org."

Motion carried.

Announcement Email format

Luanne and others suggested that changed events be highlighted. In the interest of time discussion was tabled.

Reports

District Treasurer - Jan A

The District is in good financial standing with Available balance $1775.08, which does not include $500 prudent reserve.

District Representative (DR) - Vacant

Alternate DR - Vacant

LDC Liaison - Diane B

Available funds $1073. Service manuals are not being mailed to GRs, but the manuals may be downloaded for free online or purchased from Diane B for $5.

Group Records - Julie S

Asked Group Representatives (GRs) to please send information changes to groupchanges@afgdistrict5.org.

Alateen - Robin R

Bryan T read the following email from Robin R:
- I and a panel of 4 teens did an event for the Washtenaw Alliance of Children and Youth last month. They approached me for this idea; the theme of the workshop was: “supporting youth with substance using parents/guardians”. Olivia and I co-lead the event, talking a lot about Alateen, and the 4 teens shared their experience, strength and hope. We also answered questions from the audience (school counselors, people who work with kids/teens) and after they took some of the literature we brought. It went really well and was like a one hour commercial for Alateen! Was proud of the Alateens - this was our first event like this and they were great.

- I attended one day of March Roundup with 2 of my teens. We saw the Al-Anon speaker and the Alateen speaker. My teens then decided to stay over in the Alateen hospitality room so that meant that they also had to attend the AA open speaker meeting Saturday night. The following week I had one of the teens who attended share what she had learned from being there and she had lots to share! I let the teens know that I will try to attend as many conferences like this as I can and/or will let them know about them so they can attend even if I can’t.

- Our funds are okay for now - I will check back in about passing the red basket again as we get closer to KOMIAC (Alateen camp) in May.

Information Phone - Marilyn F

Need volunteers after April. Volunteers should have 1+ years of experience in Al-Anon. Marilyn F will deliver the phone to volunteers.

Open Speaker Series - Annie J

Attendance and donations from last 3 talks were

  • Chuck G - $17 - 17 attendees
  • Ellen F - $14 - 7 attendees
  • Mary F - $42 - 26 attendees

Closing

The next district meeting is Saturday 2018-06-16 11:00 AM at King of Kings, 2685 Packard Rd, Ann Arbor.
Closed with the Al-Anon Declaration: "Let it begin with me. When anyone, anywhere, reaches out for help, let the hand of Al-Anon and Alateen aways be there, and let it begin with me."
Closed at 12:30 PM. Donation of $40 was provided to the venue.