2017-08-12 Area World Service Committee

“Where Michigan Al-Anon takes care of business!”

Held 2017/08/12 10:00 AM – 3:00 PM at Church of Christ, 1075 W Monroe Rd, St Louis, MI 48880, USA.

All Al-Anon/Alateen members are invited to attend. This meeting is served by a potluck lunch so please bring something to share for lunch or continental breakfast. Get Involved!!! -When I got busy, I got better!!!

This meeting is attended by the Area officers, the Area coordinators, the District representatives, AIS/LDC Liaisons, and any member who may be interested. Please review and print the agenda for this meeting, the minutes from the last AWSC meeting, the Alateen Policy Proposal, the August Area Treasurer Report, and the 2018 Area Budget. Please be prepared with any questions/comments that you might have.

CLOSED: This meeting of Al-Anon is closed to the public. Closed meetings are for anyone whose personal life is or has been deeply affected by close contact with a problem drinker. If you are interested in Al-Anon/Alateen or wish to observe as a student or professional, we welcome you to attend one of our meetings designated as ‘open’.

2017-06-17 Spring Assembly Minutes

The original version may be downloaded. What follows is a copy of the original to facilitate searches within the site, but it may lack formatting elements of the original.

Spring Assembly Minutes – June 17, 2017
St Louis Assembly Center
Meeting opened at 10:05 AM with the Serenity Prayer
Tradition #1 by Cathy, Concept #1 by Neddy, General Warranties by Rory
Host Committee is Districts 38 & 39
Roll call of Executive Board: Delegate Mike D, Alternate Delegate Ann M, Chair Matt D, Treasurer Jodi B, Secretary Steffi K. All board members were present.
Reports & Communication
Secretary – Steffi – Motion to accept minutes of previous Assembly made by Ross, Janet 2nd = Passed
Treasurer –Jodi presented her report and balance sheet
Financial Summary as of June 12, 2017:
General Checking $ 15,477
Prudent Reserve $ 6,585
MIAFG Convention $ 2,000
Total $ 24,062
Balance of Treasurer’s report was available in printed form.
PLEASE be sure your group is sending monies to the CURRENT PO Box which is:
Michigan AFG Inc, PO Box 13165, Lansing, MI 48901
Motion to accept/file the Treasurer’s report made by Ross, Beth 2nd = Passed
The LOVE BASKET today collected $194.00.
107 people signed in today.
45th MIAFG Convention (2017) – Sharon G / Kim – 307 in attendance.
Delegate – Mike D presented his report from 2017 WSC
13 new groups in Michigan!!! He brought love gifts from WSC to share with the GRs.
Delegate’s Assembly Report:
World Service Conference: “Our Members: Our Hope for the Future”
Welcome to your Area 27 (Michigan) Assembly and thank you for expressing your Gratitude for Al-Anon/Alateen by being here today. We have all come together today to exchange information to & from the World Service Conference. The Group Representative is a vital link of communication with the groups and the Conference; you are the most important person here today. You represent “Our Members: Our Hope for the Future.” You will receive a lot of information today to take back and share with your groups. Besides receiving information here today; the Group Representative may receive some information directly from the World Service Office (WSO) via Group E-News & AFG Announcements. You will also have opportunities today to let your Area Officers, Coordinators and Delegate know about your group’s wishes, questions and concerns; that we may communicate them to the World Service Conference
& Office. Please feel free to talk to us today or contact us at anytime by phone or e-mail. May we all “presume good will” in our discussions and decisions here today. We are all here to help each other to succeed.
Good news! We have several new Groups: New Hope Today AFG – Britton, New Hope AFG – Brooklyn, Carleton AFG – Carleton, C I P Continue Improve Practice AFG – Charlevoix, 12 Steps to Self AFG – Detroit, Por la Gracias de Dios GFA – Grand Rapids, Hart AFG- Hart, Keep Coming Back AFG – Mt Pleasant, Monday & Wednesday AFG – Otsego, Tustin AFG – Tustin, Serenity Arsenal AFG – Warren, West Branch AFG – West Branch, South Wyoming AFG – Wyoming
Besides Assembly your District meeting is the most important place for the GR to communicate with the World Service Conference. Your District Representative (DR) has vital information from the Area World Service Committee (AWSC). At AWSC, your DR gets information and gives information to your Delegate to convey to the World Service Conference throughout the year. At the March AWSC meeting we talked about the Area Executive Committee Conference Call, Coordinator calls, upcoming North Central Regional Delegates’ meeting, Conference and Policy Committee work that was done at the AWSC meeting.
The District meeting is also a vital part of having a healthy group meeting. Here groups share and work out issues about their meetings. A group that is part of an active District is usually a healthy group.
The World Service Conference (WSC) was held in Virginia Beach, Virginia from April 24 to April 28th. Thank you to everyone who sent cards; they were very helpful and greatly appreciated. It was very informative and interactive. At times enlightening and others intense. The days were long and filled with recovery/business.
New Structure: Interim Executive Director – Mary G. will be stepping down this fall (currently Trustees are reviewing resumes for a new director), Masha W. – Director of Programs, Kerri K. – New Associate Director International, Sergio M. – Alateen, Niketa B. – Director of Finance, New Technology Team – Jeff K. – Social Medea – Scott P. – Website & App Development, Tom C. – Associate Director Literature, Sue P. – New Associate Director Groups, Valarie – New Director Events, Suzanne M. – Associate Director Conference.
Alateen: 60 years “Happy Anniversary” send cards to WSO postal service or electronic. Registered 32 new meetings from Jan. 1st to April 24th. Inactivated 28 meeting in the same time.
Public Outreach: Social Medea platforms are reaching 3.3 million people creating 65,000 contacts to WSO in first three months 2017. 2017 PSA has been viewed by 52 million in first two months. 2017 “Al-Anon Faces Alcoholism”, February printing new record of 184,625. Taking orders for 2018; deadline July 5th. Order forms on home page of members website. New look for 2018 AFA.
Literature: Release of list of quotes from Conference Approved Literature (CAL) to be freely used for fund raisers in the fellowship find on the member’s web site. Intimacy book expected release date – 2018 International Convention in Baltimore. Grandparents pamphlet expected release date – 2018 World Service Conference. Daily Reader still in works, need more sharings on Legacies, no expected release date yet. Forum needs sharings on Legacies; order the E-Forum WSO receives 70% of the Cost back. Forum book underway; reviewing sharings to use. Courage to Change is 65 years old. Just for Today bookmark will not change at this time.
Group Services: Open vs Closed meeting notations – discussion to continue, lack of understanding. 43% of meeting on WSO website are inactive and will be deleted. AISs and Record Coordinators need your help verifying active meeting. Go on website and check out meetings near you.
Thought Force & Task Force Presented: Spirituality in Group money discussions, Spirituality in District money discussions and Spirituality in Area money discussions. Seems repetitive but turned out very different. Suggest combining the three and create literature out of it. Thought Force on Delegate involvement in Conference Agenda.
Seven Motions presented: All Carried: #1 Seating Motion – nonmembers voice/vote, #2 Annual Report, #3 Audited Financial Report, #4 Financial Committee Report/Budget, #5 Amend pages 131-165 of Service Manual, #6 Amend pages 94-99 of Service Manual, #7 Amend pages 85-86 & 123-124 of Service Manual.
Finance: Group Donations hit almost $2,100,00 for the first time in Al-Anon history; just about 300,000 more than was budgeted. Literature sale down over $360,000 over same time. Michigan Donations were down $103 under 2015. 2016 operating expenses decreased $34,000. 2016 Conference approved one time transfer of $243,000 from reserve to
operating fund. It was fully replaced and more added to it. Average Group Donation is $119.52 of those who donate – Al-Anon operating costs per group is $268.00 for all groups.
Other items on the discussed from the Agenda were: T.E.A.M events (Together Empowering Al-Anon Members), Meet the Board, International Al-Anon, WSO visit by the Conference members, 2018 Al-Anon/Alateen’s 7th International Convention in Baltimore (2 years, 10 days away), 2020 A.A. Convention in Detroit, 2023 Al-Anon/Alateen’s 8th International Convention; 13 Cities have submitted bids and are now under review.
I would like to thank all of you for your encouragement and support through all your cards that I received at Conference. You have no idea how grateful I was to read them in the evening after all the business was done each day. Also Thank You for putting your trust and faith in me at the elections last October. I am humbled by your confidence in me.
Growing Through Service
Mike D, MI AFG WSC Delegate
Ann, Alternate Delegate reported we have 9 new GRs today!
Broke for Lunch at 12:00 PM
Resumed meeting 1:30 PM
Matt asked for a motion to establish 2/3 approval for voting. Gary moved, Denise 2nd. Approved.
Voting Membership Count-down for voting #73 Voters = 49 Quorum
NEW BUSINESS (continued)
Proposed Updated Alateen Program Requirements and Guidelines
Proposed Policy presented by Erika
Review, Discussion, and Approval vote
Motion #259 made by Ross F 2nd Hugh W to accept as policy the suggested revisions and additions to the MIAFG Alateen Safety & Behavior Requirements & Alateen Process Requirements as presented. Y=26 N=41 A=1 motion failed.
New Voter Countdown after lengthy discussion = 68 Voters =46 Quorum
Motion #260 made by FloAnn Y, 2nd Bill C to accept the proposal to revise the Alateen Policy with the exception of changing the minimum age of 21 to 23, and change “must” have two AMIAS at a meeting to “should” have two AMIAS at a meeting, and change the certification/recertification appeal to go to Area Alateen Coordinator. Y= N= A= motion Votes added up as a miscount.
New Voter Countdown = 65 Voters = 44 Quorum. Y= 58 N= 5 A= 2 motion passed.
ACTION COMMITTEE SPOTLIGHT — Cancelled in the interest of time. (meeting ran too late)
ALATEEN – Andy G, Marti W
Next Assembly Action Committee Spotlight: Public Outreach, Fellowship Communications
Meeting closed at 3:42 PM with the Al-Anon Declaration. “Let it Begin With Me, When anyone, anywhere reaches out for help, let the hand of Al-Anon and Alateen always be there, and let it begin with me.”
Respectfully submitted, Steffi K, Secretary
Provided to you by our Delegate, Mike Dr:
World Service Conference
(World’s Largest Group Conscience –
Delegates, Trustees and Executive
District Meetings
(DR – Voice of the Groups)
Area Assembly
(Area GR Meeting – Meets to give Group
information to the Delegate for Conference and
to receive information from the Delegate on
Conference Business)
Group Representative
(GR – Voice of the Members)
(Members’ Group Conscience)
Area World Service Committee
(Area DR Meeting-Meets between Assemblies
to prepare for Assembly and conduct business
that can’t wait for Assembly)
World Service Delegate
(Voice of the Area)
Links of Communication
From the Groups to the
World Service Conference

2017-06-17 Area 27 Spring Assembly

All GR’s can vote at this state level meeting and are encouraged to attend or send someone else to represent your meeting. The Assembly is at Church of Christ, 1075 W Monroe Rd, St Louis, MI. Registration opens at 9:00AM; new GR orientation begins at 9:40 AM, and the Assembly starts at 10:00 AM and usually runs until 3:00 PM. There is a $7 fee that includes continental breakfast and lunch. Attendance is free for Alateens. Park in the front lot.

Contact Cheryl B at districtrep@afgdistrict5.org to carpool. They will meet at 7:00 AM at the Walmart on Ellsworth in Ypsilanti.

2017-03-11 AWSC Minutes

The original version my be downloaded. What follows is a copy of the original to facilitate searches within the site, but it lacks formatting elements of the original.

AWSC —Minutes of March 11, 2017, St Louis, MI
Start Time: 10:02AM
Matt opened the meeting with the Serenity Prayer
Hosted by District 20
Denise read Tradition 1, Melanie read Concept 1, Erika read the General Warranties
Roll Call: State Delegate-Mike D, Alternate Delegate-Ann M, Chairman-Matt D, Treasurer-Jodi B, Secretary-Steffi K.
Welcome to our new DRs today!
Reports and Communication
BUSINESS SERVICES/FINANCE: Secretary, Treasurer, and Technical Coordinator
SECRETARY- Roll call of Board Members was done by Steffi.
MOTION TO APPROVE MINUTES from November 2016 made by Ross Second by Jamie. Minutes approved by consensus.
TREASURER – Jodi B reported the following financial information:
Cash Balances as of December 31, 2016:
General Checking $15,657
Prudent Reserve $ 6,585
MIAFG Convention $ 4,085
Total Cash Balance: $26,327
There was a discussion on mileage reimbursement we currently pay which is $0.60. She showed what mileage would be if paid fully, and the amount (on average) that trusted servants decline, to show the actual average rate we pay out is $0.50/mile.
MOTION TO ACCEPT/FILE THE TREASURER’S REPORT made by Ross Second by Sherry. Approved by consensus.
WEBSITE – Jamie H – Please tell your groups that the correct PO box MUST BE USED. The previous Treasurer’s PO Box has now expired.
TECHNICAL – Kristine G – Current purchase is Treasurer’s computer
MEMBERSHIP OUTREACH – Delegate, Alternate Delegate, Chair
Thank you for taking time out of your busy lives to be here today. You are the voice of your Groups here today and the most important person here.
The World Service Office is gearing up for the World Service Conference. Trustee calls, AFC Connects Conference communiques, WSO Staff and Conference Leadership Team asking for input; it’s all building up and coming together.
The quarterly COB (Chairman of the Board of Trustees) letter is out. I am impressed with a lot of the things that are being done. They are acting to save money and to be more efficient with membership needs. District Reps. can go to their AFG Connects account and read it there. The membership can go to the Members AFG website and read it also.
I had my Trustee call just last Saturday (3/4/17); it seems that Delegates across the country are using them less and less. I find this disturbing! The Trustees (elected WSO volunteers) are our best link to the Conference between Conferences. Scheduled Trustee calls may become a thing of the past if they are not used more.
The literature staff is asking for help at the Conference about a couple of things but primarily the “Prayer for Today” and how it was presented to the membership; that we need to be prepared because of the 2 minutes at the mic Conference Rule. I have received many responses about the prayer but few responses on the open or closed meetings questionnaire.
I turned in my “Chosen Agenda Item” to the Conference Leadership Team; “What can we do to Hear the Silent Voices of the Membership?” It will not be used this year because the background materials with it, used the “Prayer for Today” as an example and that is already on the agenda.
Conference will be held from April 23rd through April 29th, at the Wyndham Virginia Beach Oceanfront Hotel, 5700 Atlantic Ave. Virginia Beach, VA 23451-2236. As you have for the last two Conferences; I would greatly appreciate your support while at Conference. Please send cards; it means a lot! The theme is “Our Members: Our Hope for the Future”. I have not seen any burning bushes about what to take as LOVE gifts. I could use your help.
“Spirituality in Area Money Discussions” Task Force that I have been Chairing for the WSC has been accepted by the Executive Committee and is ready for presentation.
Members can now go to the WSO Members’ web site and subscribe to AFG Announcements. This is news about upcoming events like the Group E-News.
Twice a year WSO requests an update of the Area World Service Members. I have sent in four updates last year. New DRs please get me your info so I may update your info to WSO. Then you can be hooked up to AFG Connect and communicate with all the other DRs across the country.
Membership Outreach on the Road Events has been going on for a couple of panels now and continues to serve the Members, Groups, District and AISs of MI AFG.
Your Officers and Coordinators are here to help you and your Groups succeed. We are willing and eager to come to your events when we are invited to help in any means possible; service positions/structure, Traditions, Concepts, anonymity, autonomy, affiliations, etc.… Renee, Matt and I were invited to District 18 to help them get their District active again. Karen and all the other members were very enthusiastic about getting the “Links of Service” active again.
We as members need to reach out to those groups who are not connected with a GR or DR and ask what we can do to help them be part of the whole.
I have been in communications with your Officers and many of your Coordinators. The Team you have serving you is learning and growing very well; they are doing a great job for Michigan AFG!!
Even though we live “One Day at a Time” we need to plan for the future. October is not that far away (Fall Assembly Elections). I hope everyone is thinking about what service roll they are planning on for Panel 58. Now is the time to find out about your next rotation in service. You will not be alone, we are here to mentor and help you in your new journey. You don’t have to re-invent the wheel or be out in the cold all alone. Cultivate an existing or new relationship; expand your support group. “We learn from those who have gone before us!”
Thank you for this opportunity service.
Learning and Growing Through Service
Mike Drumheller, MI AFG WSC Delegate
He also noted:
1. Donations for 2016 were over $1Million for the first time in history!! Due to increased donations and cutting the operating expenses by almost $200,000
2. 2018 International convention in Maryland. If you Register before Dec 31 $130, after May 31 $195
Send letters to Mike at WSC no earlier than 1 week before April 23, 2017 and address it “HOLD FOR MIKE DRUMHELLER” and USE HIS HOME ADDRESS as the return address: 321 Elm St Dimondale, MI 48821
Losing electrical power this past week shows us that we’re powerless. : )
New DRs: Vicki-24, Jan-38, Becky & Karen -18, Mike – 33
Please be at August AWSC to vote on 2019 Convention location.
SPRING ASSEMBLY, Coordinators will be hosting games. Please talk to Flint area people for help in creating games.
CHAIR – Matt D
In the past several weeks Matt has been in contact with groups that are “in trouble” …very passionate members, but the groups aren’t running as they should. Each of these meetings has NO DR !!! District structure is very important. DRs were asked to please consider service positions for the October Election Assembly. Encourage your GRs to become DRs and to attend Assemblies as GRs.
Old Business
45th MIAFG Convention 2017 — “Journey to the Zoo, Celebrate You”. Matt reported for Sharon G/Kim M (Matt’s wife stepped up to the plate to host this convention and she is doing a great job!)
46th Michigan Convention 2018 – at Shanty Creek. Who will host?? Matt reported: WE NEED A HOST COMMITTEE!!
NOTE FROM MATT: On the tables today: there is a draft flyer from District 11 who are hosting the Fall Assembly
TASK FORCE – Re-Districting: Renee F: Will host a conference call with everyone who wants to volunteer to be on the committee; it would be good to get input from all over the state. She wants to have something done by Fall Assembly.
TASK FORCE – Al-Anon Day: Michelle: She’d like some guidance—i.e. Does she have a budget, where, and when? She wants a committee from outside of Grand Rapids. Used a Power Point about Responsibility as the workshop.
THOUGHT FORCE – Social Media: Jamie – needs recommendations by the end of Panel 55
TASK FORCE – AWSC Insurance: Mike D. – Need someone to chair this task force, using materials found by Thought Force. Move forward and research the cost and availability of the insurance that was recommended by the Thought Force. We need insurance for such things as: someone in another Area tripped and got hurt at an area meeting, had no insurance, sued the Area to pay the medical bills. Mainly we need Liability Insurance, and we have some assets, too. Our elected officers are legally responsible for anything that happens at Area functions. (!!!) Mike Dongvillo (New DR – 33) volunteered to chair this committee.
POLICY COMMITTEE – Matt D., Chairperson Policy Committee. The committee met in Lansing in January. The agenda from that meeting is on each table today.
This Panel 55 Policy Committee update provides ongoing status for Area policy discussion. The committee met at the Alano East Club in Lansing, MI on January 7, 2017, for a 3-hour work session. Concerns and questions brought forward by members were reviewed by the committee. The following is a bullet point report of the subjects covered and the outcomes of the discussions.
• State Convention Financial Responsibility/Authority as it pertains to Speaker Travel expenses: The funding guidance is well described in the State Convention Guidelines. The travel expenses are paid from MI AFG funds and not from the seed money therefore the officers of MI AFG are responsible for the disbursement of those funds. MI AFG gives the host committee the authority to spend those funds within the stated guidelines. No changes will be made to the existing guidelines.
• Mandatory Alateen Sponsor Training and Certification Workshops: Workshops would begin in 2019. Andy G., Area Alateen Coordinator will develop the framework and it will be included in the overall Alateen policy review/proposed amendments. RECOMMEND APPROVAL.
• Alateen Sponsor Age Requirement: Change from 21 years of age to 23 years of age. Those sponsors under the age of 23 already serving would be grandfathered under the new policy. The new age requirement would become
effective upon approval of the Assembly. To be presented with the overall Alateen policy review/proposed amendments. RECOMMEND APPROVAL.
• Removal Process for Alateen Sponsors: Will be developed by the Ad Hoc Committee and included in the proposed Alateen Policy amendments.
• Grievance Procedure: This would be for general Al-Anon grievances. Those stemming from the Alateen program would be addressed by the procedures described in the updated Alateen Policy. Those grievances involving the recommended removal of a MI AFG Officer or Coordinator already have a policy described in the Michigan AFG, INC. Al-Anon and Alateen Handbook 2015-2017. Matt D. will develop the proposal.
• Information Phone Lines: No policy needs to be developed. It will be announced at the next AWSC meeting that District/AIS Information Lines (aka Al-Anon Hotlines) may be listed in the Serenity Sentinel and in District/AIS publications under the following guidelines: That the number listed is used for ONLY Al-Anon related information, that there be no mention of AA upon the answering of the call or in the recorded message (if appropriate), and if a private number is used that it belongs to an Al-Anon member.
• An Ad Hoc Committee for the review and development of recommended changes to the current Alateen Policy and Alateen Process Policy and Guidelines will be formed and chaired by Erika C. The recommended changes will be presented at the AWSC meeting March 11, 2017.
A big THANK YOU to the Panel 55 Policy Committee members and guests who participated at this meeting: Mike D., Ann M., Steffi K., Ross F., Maggie S., Erika C., Matt D., Andy G., and Marti W.
New Business Voting Member Count
Grievance Procedure Proposal – Matt D It was brought to the Policy Committee that a procedure should be developed for individuals who are unhappy with a group/district/area. We already have guidelines. New Alateen policy procedure would be for Alateen issues. Discussion later. Use the program tools! –slogans and spiritual principles and traditions and resolve the problem directly with the person you are troubled with. We shouldn’t need a policy because we should work our programs.
Matt: Proposed flyer for Fall Assembly. Motion to approve made by Sherry M Marte D 2nd. Passed by consensus.
Alateen Policy Amendments – Erika, plus her committee of Amy, Marti, & Denise worked on this policy proposal.
Erika presented info from the committee. See pg. 201 of your service manual for what she quoted.
“why revise” see WSO from 2013 to see if we are compliant with legal requirements. (ours is 12 years old, needs to be updated) 2003 policy in our Service Manual – policy from Board of Trustees is legal and cannot be changed. We MUST comply. See also guidelines in our handbook.
11:50 LUNCH
Alateen Policy Amendments continued for discussion (Jodi B will take notes on the entire discussion making additions and cross-outs from the discussion and will return these changes on the thumb drive provided by Erika)
Kay W asked a question re: adhering to the WSO Policy instead of going through all of this. Answered by Erika: WSO doesn’t have policy, just guidelines and the Areas must have requirements that meet the minimum requirements of WSO. We are currently below the required level so we need to continue with this project. All motions are in the back of the motions of policy on line.
Voting Member Count = 26 voting members, Q=18
Motion #258 made by Marte D, Liz P seconded. Motion to recommend sending the MIAFG Alateen Safety and Behavior Requirement to Spring Assembly as amended. Passed unanimously.
Reports and Communication cont’d
Heather-Oakland Cty, Kay W-Thumb Area,
DISTRICT HAPPENINGS – District Representatives reports…
Michelle/Erika D-20, Cheryl D-5, Debbie D-39 (Public Outreach program)
AAPP-Marti – Submit recertification forms if you haven’t already. Deadline was March 1st. Anyone new? Have them contact Marti by June 1st.
FELLOWSHIP COMMUNICATION: Literature, Sentinel – Ross F, Maggie S
Sentinel-Maggie – next deadline is March 15th. Newsletter is also on our website (minus the TS list)—please remove and destroy these pages when you’re recycling.
Literature-Ross – wants to unify/coordinate what gets brought to Assemblies and Conventions to expose more people to more of the CAL.
Website-Jamie – there is a page on the website for sharing information…..please send your district flyers to the web!!
Public Outreach-Beth – working with all districts. She can give us access to new posters from Maine, approved by WSO. She’ll give you the link to get the posters.
Archives-Renee filled in for Hugh, he’s got the archives set up at March Round-Up. He will work to train someone to do the Archives for the next panel.
Area Records-Renee – Has three meetings statewide that are reported as non-meetings. Everyone MUST update their meeting info.
AWSC MEMBER CONCERNS AND SOLUTIONS – “Looking for suggestions from other districts”
Nobody stood up for this.
CAI: “When a Member, Group, District, AIS or Area chooses to ignore the Traditions or Service Manual what can we do about it?”
Mike D opened the podium for discussion on this topic.
Ann M, Kay W, Michelle, Jodi B
Matt noted that Alateen is 60 years old.
Meeting closed at 3:20 PM with the Al-Anon Declaration, followed by the Serenity Prayer.
Respectfully Submitted, Steffi Korens, Secretary, Panel 55