2018-11-10 Area World Service Committee

“Where Michigan Al-Anon takes care of business!”

Held 2018-11-10 10:00 AM – 3:00 PM at Church of Christ, 1075 W Monroe Rd, St Louis, MI.

All Al-Anon/Alateen members are invited to attend. This meeting is served by a potluck lunch so please bring something to share for lunch or continental breakfast. Get Involved!!! -When I got busy, I got better!!!

This meeting is attended by the Area officers, the Area coordinators, the District representatives, AIS/LDC Liaisons, and any member who may be interested. Please review and print the agenda for this meeting and the minutes from the last AWSC meeting. Please be prepared with any questions/comments that you might have.

CLOSED: This meeting of Al-Anon is closed to the public. Closed meetings are for anyone whose personal life is or has been deeply affected by close contact with a problem drinker. If you are interested in Al-Anon/Alateen or wish to observe as a student or professional, we welcome you to attend one of our meetings designated as ‘open’.

2018-11-10 Area World Service Committee (AWSC)

“Where Michigan Al-Anon takes care of business!”

Held 10:00 AM – 3:00 PM at Church of Christ, 1075 W Monroe Rd, St Louis, MI.

All Al-Anon/Alateen members are invited to attend. This meeting is served by a potluck lunch so please bring something to share for lunch or continental breakfast. Get Involved! When I got busy, I got better!

This meeting is attended by the Area officers, the Area coordinators, the District Representatives, AIS/LDC Liaisons, and any member who may be interested. Please review and print relevant documents including minutes from the last AWSC meeting and Assembly, the agenda, any policy proposals, the Area Treasurer Report, and the Area Budget. Please be prepared with any questions/comments that you might have.

CLOSED: This meeting of Al-Anon is closed to the public. Closed meetings are for anyone whose personal life is or has been deeply affected by close contact with a problem drinker. If you are interested in Al-Anon/Alateen or wish to observe as a student or professional, we welcome you to attend one of our meetings designated as ‘open’.

2018-10-13 Michigan AFG Fall Assembly

All GR’s can vote at this state level meeting and are encouraged to attend or send someone else to represent your meeting. The Assembly is at Church of Christ, 1075 W Monroe Rd, St Louis, MI. Area officers are elected at this meeting. Registration opens at 9:00AM; new GR orientation begins at 9:40 AM, and the Assembly starts at 10:00 AM. There is a $7 fee that includes continental breakfast and lunch. Attendance is free for Alateens. Park in the front lot.

CLOSED: This meeting of Al-Anon is closed to the public. Closed meetings are for anyone whose personal life is or has been deeply affected by close contact with a problem drinker. If you are interested in Al-Anon/Alateen or wish to observe as a student or professional, we welcome you to attend one of our meetings designated as ‘open’.

2018-08-11 Area World Service Committee

“Where Michigan Al-Anon takes care of business!”

Held 2018-08-11 10:00 AM – 3:00 PM at Church of Christ, 1075 W Monroe Rd, St Louis, MI.

All Al-Anon/Alateen members are invited to attend. This meeting is served by a potluck lunch so please bring something to share for lunch or continental breakfast. Get Involved!!! -When I got busy, I got better!!!

This meeting is attended by the Area officers, the Area coordinators, the District representatives, AIS/LDC Liaisons, and any member who may be interested. Please review and print the agenda for this meeting and the minutes from the last AWSC meeting. Please be prepared with any questions/comments that you might have.

CLOSED: This meeting of Al-Anon is closed to the public. Closed meetings are for anyone whose personal life is or has been deeply affected by close contact with a problem drinker. If you are interested in Al-Anon/Alateen or wish to observe as a student or professional, we welcome you to attend one of our meetings designated as ‘open’.

2018-08-11 Area World Service Committee (AWSC)

“Where Michigan Al-Anon takes care of business!”

Held 2018-08-11 10:00 AM – 3:00 PM at Church of Christ, 1075 W Monroe Rd, St Louis, MI.

All Al-Anon/Alateen members are invited to attend. This meeting is served by a potluck lunch so please bring something to share for lunch or continental breakfast. Get Involved! When I got busy, I got better!

This meeting is attended by the Area officers, the Area coordinators, the District Representatives, AIS/LDC Liaisons, and any member who may be interested. Please review and print relevant documents including minutes from the last AWSC meeting and Assembly, the agenda, any policy proposals, the Area Treasurer Report, and the Area Budget. Please be prepared with any questions/comments that you might have.

CLOSED: This meeting of Al-Anon is closed to the public. Closed meetings are for anyone whose personal life is or has been deeply affected by close contact with a problem drinker. If you are interested in Al-Anon/Alateen or wish to observe as a student or professional, we welcome you to attend one of our meetings designated as ‘open’.

State Address Correction

The Michigan Area 27 Treasurer, Maggie S, would like to point out that the Appeal Letters from her give the correct mailing address, PO Box 980174, Ypsilanti MI 48198-0174, but the printer mistakenly used Lansing on enclosed envelopes and as the return address.

2018-06-23 Spring Assembly Report

One Group Rep’s Notes from the Michigan Spring Assembly
Submitted by Julie S, GR for Serenity Seekers, Sat. 9:00 AM, King of Kings

I volunteered at the March District 5 meeting to write a report about the Spring Assembly, so here we go. These are not the minutes of the meeting – to see those, you can go on to the Website for Michigan Al-Anon, which is miafg.org. Go to the Members section to see reports and calendars for all of the statewide events.

There are two statewide assemblies each year that GRs are expected to attend. They are held in St. Louis, Michigan because it is the center point of the Lower Peninsula – an hour and forty minutes’ drive from Ann Arbor if you pay attention to your GPS. (I didn’t.) There is a short orientation for GRs who are new to assemblies, just before the assembly itself starts at 10 am. (FYI, your group can reimburse you for mileage and the $7 cost of lunch so that attending is not a financial hardship.)

I saw five people at the assembly from District 5 – Maggie S, who is treasurer at the state level now, Cheryl B, who was our District Rep and is now the state level Public Outreach Coordinator, Nancy B, Annie J, and myself. In total, there were about 75 voting GRs at this meeting, and there are 391 registered groups in the state. It would be great if more groups were represented at assemblies since this is where decisions are made about our area budget and its direction.

Maggie S presented the treasurer’s report – overall we have $27,000 which breaks down to $11,593 in our prudent reserve, $7,582 in the convention account and a little less than $8,000 in our checking account. Be sure to send group contributions for the area to: P.O. Box 980174, Ypsilanti, MI 48198. Whenever we have excess funds, the area makes a donation to WSO.

The area secretary’s report included where to find all the motions that are made at assemblies: https:goo.gle/luUoRR. We still need someone to volunteer to plan the 47th Michigan AFG Convention (in 2019). April is Alcohol Awareness Month and a good time to distribute “Al-Anon Faces Alcoholism.” The AA International Convention will be in Detroit in 2020. There was discussion of whether we should have an Al-Anon convention in 2020 or whether the AA convention might impact attendance. The Grand Rapids district volunteered to host the 2020 Al-Anon convention, once it was decided there would be one. After much discussion, the DeWitt/Lansing district volunteered to host the 2019 Al-Anon convention.

After establishing the number of voting GRs present, and how many would make a “substantial majority,” (which is defined as 2/3rds of the voting members) we voted on amendments to the policy manual.

Ann M is our Michigan delegate so she attended the WSC (World Service Conference) and reported to us. The WSC is 60 hours long and there were 94 attendees. There’s a new executive director of the WSO (World Service Office) and new use of a project calendar for all WSO projects to prevent bottlenecks. The WSO Website has been updated – the launch date was 2018-01-11. Call volume to the AFG (Al-Anon Family Groups) toll free number is down by 70% and Website searches are up 375%. There’s now a way to update group records online and it gets sent to the area (state) records coordinator who vets it and then submits the change to the WSO database.

There is a new pamphlet for parents and grandparents of alcoholics. The 50th anniversary addition of the daily reader One Day at a Time along with the new book on Intimacy was scheduled to be released at the International Convention in Baltimore.

A well-loved piece from The Forum called “Just for Tonight” will be made into a bookmark by WSO.
The Al-Anon public service announcement was in the top 5% of PSA’s broadcast in 2017. The media kit on the Al-Anon Website has PSAs to share with local TV and radio stations. If we can generate interest from our local broadcasters and send their contact info to WSO, they will send the PSA to the TV/radio station.

400,325 copies of “Al-Anon Faces Alcoholism” were ordered by groups in 2017. This is the highest number ordered since 2006 when this was first published.

The WSO operating budget in 2018 is:

  • $3,000,000 from the sale of Conference Approved Literature
  • $2,000,000 from contributions from individuals, group, districts and areas
  • $260,000 from subscriptions to The Forum
  • $244, 000 transfer from the Reserve Fund
  • $5,504,000 Grand Total

58% of Michigan groups contributed to the WSO in 2017, an average of $104 per group for a total of $22,178. The cost for WSO to support a group in 2017 was $283. To see details of how WSO spends its money, see the back of the appeals letters we get quarterly.

Ann told us the story of how Detroit used to publish its own literature (non CAL) and in 1965, Lois typed a letter to Detroit, strongly suggesting Detroit stop making their own literature. It took 22 years and the WSO telling Detroit that WSO would no longer send Detroit any CAL until Detroit stopped publishing their own literature. It had been a big source of income for the Detroit districts.

Renee F (former Michigan Group Records Coordinator) gave a presentation about redistricting within Michigan. Currently there are 391 active groups in 42 districts. However, because there are only 18 district reps (43%) and 5 district contacts (12%), that means 45%, or 19 districts have no representation at the Area World Service Conferences. This means that links to service, communication and participation are broken. The proposed realignment would reduce the number of districts from 42 to 30, which would increase the coverage of districts with district representatives to 73%.

Action Committee – Public Outreach had a good presentation about how easy it is to get your public library to put up a display about Al-Anon. We divided up into small groups and each group created a tri-fold display that could be used in a library. My group did one entitled “Is Someone’s Drinking Bugging You?” decorated with pictures of bugs, Al-Anon slogans and contact info for a district.

Ann M (our delegate) explained that we are part of the North Central Region of Al-Anon and that we are in need of a trustee to represent our region. She asked if anyone is interested in serving. You need to have at least 10 years of continuous attendance at meetings, be AMIAS certified (to lead Alateen), have been active beyond the group level, be an English speaker, and you cannot be a member of another recovery program (double winner). The application form was due by 2018-07-20 to Ann and Mike (Michigan Coordinator) to be reviewed and submitted by 2018-08-01. If chosen, the commitment will be 28-60 days per year: 4 weeks in Virginia Beach at WSO, 5 days for the WSO conference and 3 days for regional delegates meeting. You don’t have to be a delegate or coordinator to be eligible. It’s a 3 year term.

The following motions were made and voted on:

  • The motion to redistrict our area was passed after 13 years of work.
  • A motion stating that 60% of net income gets transferred to our prudent reserve with a goal of having one year’s operating expenses (approx. $20,000) in the prudent reserve. This passed.
  • A motion to allow people to stand for officers’ positions “in absentia” (even though they cannot physically be at the assembly where elections take place) was passed.
  • A motion to purchase a new personal computer for use by the Area Alateen Process Person was passed. A motion made to require that all AAPP business be done exclusively on this particular personal computer did not pass.

The meeting adjourned at 3:45 pm.

2018-06-23 Michigan AFG Spring Assembly

All GR’s can vote at this state level meeting and are encouraged to attend or send someone else to represent your meeting. The Assembly is at Church of Christ, 1075 W Monroe Rd, St Louis, MI. Registration opens at 9:00AM; new GR orientation begins at 9:40 AM, and the Assembly starts at 10:00 AM. There is a $7 fee that includes continental breakfast and lunch. Attendance is free for Alateens. Park in the front lot.

CLOSED: This meeting of Al-Anon is closed to the public. Closed meetings are for anyone whose personal life is or has been deeply affected by close contact with a problem drinker. If you are interested in Al-Anon/Alateen or wish to observe as a student or professional, we welcome you to attend one of our meetings designated as ‘open’.

2018-3-24 AWSC Report

AWSC Meeting March 24, 2018
St. Louis Michigan

Treasurer’s report, Maggie S.

See handout. There was a question about the prudent reserve being greater than $4000. Maggie S. is new and can’t yet answer. Furthermore, the Group Donations section may be confusing because she is still learning.

Please always include your group name, identifying information and ZIP Code on all donations sent!

Year end report of 2017 -being given by Maggie S. presenting for Jody who had to be out of town. See handout.

There was a slight shortfall in 2017; $513.
There is a prudent reserve of $11,585, which may be high.
Early 2018 donations have been high, which kind of makes up for the slight shortfall in 2017.
Michigan AFG is fairly healthy financially.

Please note the change of address for donations to Michigan AFG. The new address is Michigan AFG, Inc., PO box 90174, Ypsilanti, Michigan 48198-0174.

Both treasurer’s reports were accepted.

An auditor is needed for last year’s books.
A person who is not a voting member of AWSC, “Vick,” volunteered to do the audit.
A group conscience was taken about this. It was decided that Vick can do the audit.

Michigan AFG donated to Alateen. There was a question: do we need to audit Alateen? A group conscience was held after a discussion of the issue. The decision was that we are not going to audit Alateen.

******Host committees are needed for Spring assembly and fall assembly. Please volunteer.********
Later Grand Rapids District 20 volunteered to host the fall assembly in October
After lunch someone volunteered to host the Spring Assembly – Detroit intergroup.

Member outreach
Ann M. is a new delegate
It was mentioned that there is no District Rep for District 5. It was recommended that everyone put it in their God Box that District 5 get a new District Rep.
Former District 5 Rep, Cheryl B., is now the Public Outreach Coordinator for Michigan AFG.

There is a World Service Conference April 16-20 in West Harrison, New York.

New Service Manuals are out. They will cost five dollars each. Condensed Service Manuals will be sent to groups rather than the entire service manual. This change is due to financial concerns.

WSO donations increased in 2017. These funds will be used to
Complete the new Al-Anon.org website
Hire staff instead of using consultants
Complete the new meeting search
Continue outreach.

2018 International Convention is in Baltimore Maryland, July 6-8. Registration costs $165 before May 31. After May 31 the cost will be $195.
A commemorative edition of the ODAT will be available at the convention for $15. Only a limited number of copies will be available.

“In the Loop” is now available on the Web.

The Spring assembly will be on June 23 (at this location) in St. Louis Michigan.

Michigan AFG alternate delegate Christine spoke.
She helped revise the blue policy handbook which was distributed at the meeting.
The website is now being taken care of in-house rather than being hired out.

New Business

Sherree M., cochair of the State Convention May 4 – 6, the 46th Michigan AFG Convention for Al-Anon and Alateen with AAA participation, spoke.

Someone is needed to host the 47th Michigan AFG convention in 2019. Many spoke about having hosted previous conventions and how it was good for them.

Panel 58 Thought and Task Forces are now taking over. There was discussion of continuing the work started by panel 55. [I am sorry I do not understand why there was no panel 56 or 57. I was confused by this, but I forgot to ask.] Three items were considered for continuance.

Item 1. Redistricting task force. We are 95 to 98% there. It was decided that this task will be continued.

Item 2. Al-Anon day task force. It was decided that the Al-Anon day task force will not continue.

Item 3. AWSC insurance. Michigan AFG is responsible for safety at all of their events and could be liable. We are looking into umbrella insurance; the task is partway done. This insurance is for Michigan AFG Inc. and its officers. The former chairperson of this is in a different life situation and cannot be present now. Actually the Task Force does not yet exist. The Thought Force has not presented, and so it cannot happen until August. A vote was taken about continuing the Thought Force. The Thought Force on insurance was voted to continue.

Greeters, hostesses and food is needed for this year’s convention May 4 – 6 at Shanty Creek. A sign up sheet was circulated.

Secretary report

There are two web links for more information

AWSC files
http://goo.gl/fjB4pE

General information files
http://goo.gl/66AL4C

Continuing the new business

It was passed that substantial unanimity would be set at two thirds.

Attendees counted off. There are 22 eligible to vote.

Officers elected in absentia. Cindy presented a motion to AWSC which is to be taken to assembly.

Motion: Michigan AFG members eligible to stand for any AWSC officer position may do so in absentia.

Discussion: Members may be unavailable due to weddings, funerals, sickness and the like. They should still be table to stand for office. World service conference has done this for years. Guidelines were given for this. Write-ins are not allowed. Elections are for a three year term. If made, this motion will be forwarded on to a assembly. This is just a recommendation to assembly.

Vote taken: 21 yea, 1 nay, 0 abstentions. Passed.

Rotation in use of MI AFG computers.

Motion 267: Require officers and coordinators to use the Michigan AFG computer assigned to them for Michigan AFG business they perform and not to use for personal use. Also adopt the computer rotation procedure that has been presented. This procedure is for each year to rotate the oldest computer to the tech coordinator. The tech coordinator shall dispose of the oldest computer. Michigan AFG will purchase a new computer to replace the computer rotated to the tech coordinator.

Discussion: We have six laptops for officers. Maybe we will soon have seven. Anonymity may not be protected on members’ own personal computers. The computers of Michigan AFG are under-utilized. Furthermore, one of the Michigan AFG computers was used for a personal use. This motion is to be recommended to assembly.

Vote taken: 22 yea, 0 nay, 0 abstentions. Passed.

Review of the 2018 – 2020 Policy Handbook and Convention guidelines.

Discussion: Going through page by page and correcting typos and other items. Discussing only errors found by the policy committee.

Many of the changes were typos and other minor changes. [There was considerable discussion about Alateen convention rooming guidelines relating to something that I do not understand very well. There was controversy about this part.]

Motion 268: recommending proposed changes.

Vote taken: 13 yea, 7 nay, 2 abstentions
The motion was not passed.

Motion 269: recommending proposed changes not including Convention guidelines.

Vote taken: 16 yea, 2 nay, 4 abstentions. Passed.

Old business

Michigan redistricting. Redistricting was last done in the 1990’s to 44 districts. Some changes have occurred since then. Now there are 42 districts. There are 17 district reps and five district contacts (not voters). Boundaries are somewhat unclear.

Motion has been made to continue to pursue this. It is close to being done. We’re trying to go down to 32 districts with better defined boundaries based on geography. Al-Anon groups are still autonomous and may choose to work with any district.

Motion 270: Present proposed district realignment for group rep approval at Spring assembly. Documents will be put online and on display at assembly. The written document will also be put out.

Vote taken: 21 yay, 0 nay, 1 abstention. Passed.

[I went up and looked at the map with the new districts. I asked that we remain District 5. I explained briefly about having to get changes made at the bank if our district number changed. Our new website was also mentioned. Cheryl also went and talked to them about keeping us District 5. We will most likely remain District 5, and I was told the boundaries were pretty much the same.]

People in positions of Michigan AFG have changed. Web Coordinator is Jamie. Treasurer is Maggie S. Public Outreach Coordinator is Cheryl B. [others missed]

Detroit Metro report – Michigan AFG has always paid an equalized amount to send delegates to conference. Want to recommend to assembly to pay equalized or actual to groups that have delegates who can’t afford to go. Tabled until August 9.

2018-03-24 Area World Service Committee

Please note that the date has been changed.
“Where Michigan Al-Anon takes care of business!”

Held 2018-03-24 10:00 AM – 3:00 PM at Church of Christ, 1075 W Monroe Rd, St Louis, MI.

All Al-Anon/Alateen members are invited to attend. This meeting is served by a potluck lunch so please bring something to share for lunch or continental breakfast. Get Involved!!! -When I got busy, I got better!!!

This meeting is attended by the Area officers, the Area coordinators, the District representatives, AIS/LDC Liaisons, and any member who may be interested. Please review and print the agenda for this meeting and the minutes from the last AWSC meeting. Please be prepared with any questions/comments that you might have.

CLOSED: This meeting of Al-Anon is closed to the public. Closed meetings are for anyone whose personal life is or has been deeply affected by close contact with a problem drinker. If you are interested in Al-Anon/Alateen or wish to observe as a student or professional, we welcome you to attend one of our meetings designated as ‘open’.