2017-03-18 District Meeting Minutes

Approval Date: Pending approval
Submitted by: Meishia K
Attendance: 11 (Carl S, Vicki D, Janice B, Diane B, Meishia K, Marilyn F, Jan A, SunShine A, Kelly S, Annie J, Bryan T)

Opened with Serenity Prayer
Approved minutes from 2016-11-26 district meeting, again.

Service Position Status

Carl wishes to be replaced as alternate rep. Currently handles Gratitude Day. Cheryl needs a replacement as well. Jan is interested in continuing. Diane B wants to continue to do literature. Diane B needs to step down from AIS position which consists of maintaining website (will now be handled by Bryan), Announcements, Phone Coordinator, Keeper of King of Kings key, and District Group Records.

Discussions

Job Descriptions and terms should be discussed. When are elections? How can we increase participation in service work? Suggest partnering? Detail timespan? Suggest website. A list of positions is needed. They could be provided or spoken to at individual meetings. District Rep, Alt Rep, Outreach Coordinator, Alateen Rep. Cheryl and Carl will provide list.

EVENT RECORDS – INSTITUTIONAL MEMORY RETAINED

Publish Calendar of Events – annually. Need to have events out and know earlier. Boiler plate/guidelines of events will be available on website. Carl will provide Gratitude Day details to Bryan T. How to docs will be brought to district meetings and proposed to the group for inclusion to the website.

Financial reporting- is every group reporting all donations? Could it be done via the website? The district does have a system in place where individual groups send to the district and the district reports up. Carl is concerned about having oversight on what districts send to the state. The group decided it would be too much oversight.

New group wants to form “Avalon”. Follow up needs to happen. Working with Diane B and Cheryl B.

Reports

District Treasurer – Jan A

Available balance $2099.38. Quarterly $250.00 to AFG and State. Finished out Intimacy “stuff”. Will be shown in next report. Report approved

Concerned about increased need for Statement of Works and documentation in this organization when we are having such a problem with getting people’s volunteer.

Intimacy Talk – Kelly S

Approximately 75 in attendance. Collected $115 in 7th tradition. $100 gift to Zion $111 to Kelly for replenishment. 4 panelists. 2 of the panelists were a couple and they almost didn’t make it due to illness. Future suggestion is to have back up. Talk went nicely. Kelly, Anna S, Linda. Andy spoke. Varying ages and durations in the program. Questions followed. Panelists didn’t want to be recorded. Last years recording is available at http://therecoveryshow.com/2016/03/intimacy-panel-feb-2016/. Speakers guidelines were provided to the panelists. Guidelines will be added to the “how to’s” for website.

Open Talks – Annie J

Annie has volunteered to organize future talks. First open talk will be tonight, speaker is Martha B. Location is new, First Presbyterian. She would like to have open talks monthly. Ideally next months would be planned and flyers would be available at the current talk. Do we? How much to donate to church for use of venue? Bryan T made a motion to donate 50% of net revenue, which was seconded.

Website – Bryan T

Website ready to roll out. Announcements and google calendar of events. Notifications is a possible functionality. What needs to be done: testing, content is good, 6 people on the committee, go-live. Preview at afgdistrict5.org/stage. Bryan T desires comments and feature requests. Old website will go away eventually. It will be noted that on the old site at some point. Announcements, group records positions could be report outs of the website. Email address are aligned to the new website.

AWSC Meeting -SunShine A

Working on revamping alateen and AMAIS certification. 4 hour meeting. Any particular groups holding special events to send to Jamie H at miafg_org@yahoo.com to spread word. Group rep email address came in handy! Working on description. Michigan MHWEB.org Dawn Farms also post community info on. How can we post al anon info. $30/6 months on website up to 30 words and $3 goes out to area clinics and treatment centers. Would fall into Public Outreach Coordinator role.

Donations for the district meeting were collected.

Closing

The next district meeting is Friday 2017-04-07 05:15P at King of Kings.

Closed with the Al-Anon Declaration: “Let it begin with me. When anyone, anywhere, reaches out for help, let the hand of Al-Anon and Alateen aways be there, and let it begin with me.”