2020-11-21 District Meeting

Present: 

Marcia (LDC)
Spencer T. (Hope Strength and Courage AFG, Sunday 7:30 PM)
Richard H. (Serenity Seekers, Saturday 7:30 PM)
Erika O. (Steps to Serenity GR)
Maggie: districtrep@afgdistrict5.org 
Darcy
Vicki
Kelly S. (phone coordinator)
Jan A. (Treasurer): treasurer@afgdistrict5.org
Bev S
Annie J.
Alvin R.

Several members had a problem getting on Zoom because inconsistent links had been distributed prior to the meeting.

There was a moment of silence followed by the Serenity Prayer. Then the 12 Concepts of Service were read. Introductions were made.

Summary of area AWSC meeting by Maggie. Maggie reported that it was an emotional WSO meeting because Mike D had passed a week prior. She included the information for memorial donations in the email she sent out. He and his wife did a lot of service in the state. They are going to dedicate the next newsletter (Serenity Sentinel) to Mike D. If you have memories of Mike D to share, you can send them to the newsletter editor.

As for the Area treasurer’s report, Maggie reported the Area is doing ok financially. There were over $14,000 donations this year.

The convention feasibility task force had looked into doing a 1-day convention rather than 2- or 3-day ones. Due to COVID-19 the task force didn’t finish that work and will be continuing it.

The state convention for 2021 is being planned. The organizing committee is looking at either in person at Traverse City or online. They are meeting monthly and working on speakers and planning activities. Dates for that are April 30 and May 1, 2. The following year it will be in Bay City with very similar dates.

Area World Service committee dates are March 13, Aug 14, and Nov 13 of 2021. This is for DR, Coordinators, Officers. The assembly will be June 12 and Oct 9 of 2021.

Communications within the district. There was a discussion of the website and group records. This resulted in two people stepping forward for positions to be described below under elections.

Treasurer’s report. Jan reported that we have seen a lot of new contributions in the last 3 months. She said money is coming from different sources than usual. We have $1507.61 in our checking account. With a prudent reserve of $500 we have an available balance of $1007.61. There was a decision to give $200 each to the Area and WSO. It passed unanimously. There was a discussion of the phone costs and when we paid the PO Box most recently.

Phone coordinator’s report. Kelly S reported that the phone has been stationary with one person. She checks in with him. He has the binder and the phone.

LDC report. Marcia, LDC gave report. Sales are slow. She is selling to other districts. For 2020 it was $700.35 and it was $8937.48 in 2019. She is willing to sell to groups and individuals. Current balance was $551.71. Her biggest annoyance is that she keeps getting blocked out of website. The email is a real drag and keeps her from doing her job. She said that if that continues, she would like a separate email that isn’t blocked by the district website. She suggested getting a gmail one for literature. She said she hopes this will be resolved with Erika being web administrator. She needs updated information for meetings and GRs. She will wait for now to hear from Erika and web hosting company guy (Jeremy).

Alateen. There was no Alateen report.

Public outreach report. Bev gave a brief report that there is not much activity dues to COVID-19.

New business

Elections. Distric5 5 elections were held.

  • District Representative (DR). Maggie noted that she is not able to do this. Volunteers were solicited but nobody volunteered.
  • Secretary. Richard is willing to be unofficial secretary, but we are looking for a formal secretary.
  • AIS. (Al-Anon information service) Kelly is willing to do this.
  • Group records. Spencer was elected.
  • Open speaker meeting coordinator. This is an open position. It was not filled.
  • Web administrator. Erika O. took over the web administrator position.

Zoom Account. Serenity Seekers AFG proposed that the district get a zoom account for district groups to use. A separate suggestion was received by another member. There was an extensive discussion that included both practical technical issues and Al Anon traditions. Specifically, the tradition of meetings being autonomous (Tradition 4) creates significant technical challenges. Zoom settings apply to all meetings on that account. If a meeting wants different security settings, for example, if affects other groups unless someone resets them between meetings. This creates a lot of work for the administrator of the account. Nobody volunteered to organize such a shared zoom account. However, it was noted that there may be a need to provide support to groups to start and maintain zoom accounts. Documentation on how to use zoom, for example, could be useful. Limited technical support could also be provided. Alvin R. volunteered for this.