2018-01-06 District Meeting Minutes

Approval Date: 2018-03-26
Submitted by: Bryan T
Attendance: 17 (Bryan T, Lori H, Nancy B, Julie S, Diane B, Spencer T, Robin R, Debbie F, Marilyn F, Vicki P, Jan A, Annie J, Alvin R, Sunshine A, Kelly S, Stacie P, and Richard)
Location: King of Kings, 2685 Packard Rd, Ann Arbor

Opened at 11:00 AM.
Opened with Serenity Prayer.

Policy Proposals

Send a volunteer to AWSC meetings.

Until the District Representative and/or Alternate DR positions have been filled, an individual from the District may volunteer to attend and report back on the activities of the AWSC, but he/she may not vote on the District’s behalf at the AWSC meeting. The volunteer must be approved by the District at a business meeting.

The policy was adopted. Jan A volunteered to attend the next AWSC meeting on Mar 10, 2018 and was accepted by the District. Vicki D volunteered for a future date to be named.

Cancel childcare survey

The District will cease activities regarding the creation and dissemination of a survey to determine interest in childcare services at meetings in the District.

The policy was adopted.

Eligible voters at District meetings

Each group may elect up to one individual to vote on proposals at each District business meeting on behalf of the group. District officers may cast one vote at District business meetings whether or not selected to vote on behalf of a group. This policy will be announced at the beginning of District business meetings after reading the Concepts of Service.

The policy was adopted.

Read Concepts of Service at District Meetings

The Al-Anon Concepts of Service will be read at the beginning of District business meetings after Introductions.

The policy was adopted.

Discussions

Minutes from Past Meetings

Vicky D distributed some paper copies of the 2017 November 18 meeting minutes. Bryan T will reformat them for the website and send out an email for approval of the attendees.

District Elections

No one volunteered for District Representative (DR) or Alternate DR. Diane B volunteered for the Al-Anon Information Service (AIS) position while remaining as Literature Distribution Chair (LDC).

Intimacy Open Speaker Meeting

Richard volunteered to chair the next Intimacy Open Speaker Meeting. He said that the event would not be scheduled for February. Annie J volunteered to help the Chair.

Childcare at Meetings

Spencer volunteered to speak with a member of the A2WG board about options to expand childcare at meetings.

Reports

District Treasurer – Jan A

The District is in good finincial standing with Available balance $1320.08, which does not include $500 prudent reserve. Last year the District donated $250 to the Area and $250 to the WSO per quarter and an additional $250 to each at the end of the year. The next donation is scheduled for 2018 March. Treasurer report for 2017 approved.

District Representative (DR) – Vacant

Alternate DR – Vacant

Secretary – Bryan T

Motion carried to hold next District business meeting 2018 March 17 at 11:00 AM with 2018 March 24 as alternate. The future dates 2018 June 16, 2018 August 18, and 2018 November 17 shall be reserved with the venue but have not been approved by the District. These dates correspond to the Saturdays following Spring Assembly and AWSC meetings.

LDC Liaison – Diane B

Special sale of books ended. Some audio and electronic pdf versions of Conference Approved Literature are available.

Group Records – Julie S

Asked Group Representatives (GRs) to please send information changes to groupchanges@afgdistrict5.org.

Alateen – Robin R

Alateen has needed to use a bigger room. Debbie F has volunteered to assist.

Information Phone – Marilyn F

There were 4-5 calls in December. Need volunteers after April. Volunteers should have 1+ years of experience in Al-Anon. Marilyn F will deliver the phone to volunteers. Vicky D volunteered for all of February.

Open Speaker Series – Annie J

Next open talks are 2018-01-13 2:00 PM – Chuck G and 2018-02-10 2:00 PM – Ellen. The second Saturday of each month at 2:00 PM has been reserved with the venue. Seeking speakers.

GR Issues and Updates

Debbie F reported that the Tuesday-Friday Morning Serenity AFG is short on funds to pay venue. Jan A informed her that the group had made donations recently and could reduce those to help cover costs for the venue.

Closing

The next district meeting is Saturday 2018-03-17 11:00 AM at King of Kings, 2685 Packard Rd, Ann Arbor.

Closed with the Al-Anon Declaration: “Let it begin with me. When anyone, anywhere, reaches out for help, let the hand of Al-Anon and Alateen aways be there, and let it begin with me.”

Closed at 12:40 PM. Donation of $31 was provided to the venue.