2017-08-12 AWSC Minutes

The original version may be downloaded. What follows is a copy of the original to facilitate searches within the site, but it lacks formatting elements of the original.

AWSC —Minutes of August 12, 2017, St Louis, MI
Start Time: 10:03AM
Ann opened the meeting with the Serenity Prayer
Hosted by District 4
Pat read Tradition 8, Kevin read Concept 4, Chris read the General Warranties
Roll Call: State Delegate-Mike D, Alternate Delegate-Ann M, Treasurer-Jodi B, Secretary-Steffi K.
Chairman-Matt D-Absent
Welcome to our new DRs today!
Reports and Communication
BUSINESS SERVICES/FINANCE: Secretary, Treasurer, and Technical Coordinators (Tech & Web)
SECRETARY- Roll call of Board Members was done by Steffi.
MOTION TO APPROVE MINUTES from March 2017 made by Ross Seconded by Jamie, Minutes approved by consensus.
AGENDA APPROVED with correction: who will report on 46th Convention (Sherri M and Debbie S)
TREASURER – Jodi B reported the following financial information:
Cash Balances as of August 5, 2017:
General Checking $ 7,578
Prudent Reserve $ 11,585
MIAFG Convention $ 2,000
Total Cash Balance: $21,162
There was a Net Loss of $3,173 to date from the statement of operations.
MOTION TO ACCEPT/FILE THE TREASURER’S REPORT made by Liz P Second by Vicky P. Approved by consensus.
WEBSITE – Jamie H – Still gets requests for the correct PO Box to send donations, gets calls asking for meeting information, the Alateen Sponsor and New Meeting forms are now available on our website-on our Alateen page, also there is a page for groups to share info on their local events—contact Jamie with your info using the “Contact Us” link on our website.
TECHNICAL – Kristine G – No report
MEMBERSHIP OUTREACH – Delegate, Alternate Delegate, Chair
Thank you for being here today. As the voice of your Groups, you are the most important person here.
I have attended my last World Service Conference, missed Convention and gave my last Spring Assembly report. My service as your World Service Delegate is far from over. Alcoholism, Recovery, Al-Anon and Alateen continues on.
I have been in touch with your other Officers, Coordinators, Past Delegates, a few DRs, GRs, AISs and the World Service Office. Attended your budget meeting, spoke at the State A.A. Convention in Mt. Pleasant and had a call from one you’re your Trustees and talked with your Executive Director and Chairman of the Board of Trustees.
The World Service Office has finished its re-organization with the hiring of a new Executive Director by the Board of Trustees. Her name is Vali F. from Arizona. She works for you! Her first day will be September 5th with help from your current Interim Executive Director Mary G. until the Trustee meeting in October. More information is available in the July Chairman of the Board of Trustee’s quarterly letter that can be found on the new AFG web site launched last month.
Conference Summaries will be available on the Member’s Web Site by the end of August at no charge; hard copies need to be ordered and cost $5.00 ea.
2018 Conference will be held in West Harrison, New York with the theme of: “Al-Anon – There is No Standing Still”.
The 2018 International Al-Anon General Services Meeting (IAGSM) will meet October 2018 in Virginia Beach. Maybe a chance to see how the International portion of Al-Anon looks.
International Al-Anon/Alateen Convention 2018, Baltimore, Maryland, July 6th-8th with a “Day of Connecting” on Thursday, July 5th. Registrations will be available sometime in September with further information at that time. “Day of Connecting” will be a full program of presentations, discussions and panels.
The Quarterly COB letter also has reports from the Chairman of the Finance, Policy and Conference Leadership Team. Talks About donations, literature sale, group autonomy, electronic meetings, Open vs Closed meetings and next year’s conference.
Elections are just two months away. Have your talked to your Higher Power about your next steps in Al-Anon Recovery. “You Can’t Keep it, if You Don’t Give it Away!”
Thank you for this opportunity service.
Learning and Growing Through Service
Mike Drumheller
MI AFG WSC Delegate
Secretary’s note: Mike also noted that there are 42 Districts in Michigan – we need to reach out to all the ones not represented here today.
Remember this is an election year. Ann gave a brief rundown of the duties of Alternate Delegate.
CHAIR – Matt D Absent, no report
Old Business
46th MIAFG Convention 2018 — at Shanty Creek. Debbie and Sherri M presenting. Host will be District 23 & 24
Presented tentative Theme and Registration Form: Many Paths, One Journey “Traveling the Path of Recovery”. Shanty Creek creates a special package price, includes meals. If you opt out of meals, the room itself will cost more.
TASK FORCE – Re-Districting: Renee F: have met three times, reviewed survey results. Reissuing surveys to DRs for GRs also. Return them to Renee by early September. At Fall Assembly they’ll have a proposed map of new districts. And hope to finalize at the November AWSC. 16 districts do not have a DR.
TASK FORCE – Al-Anon Day: Michelle noted that she might not be on the next panel, so we need to determine who will head it because it will be held during the next panel.
THOUGHT FORCE – Social Media: Mike Drumheller noted that unless we get a committee this idea will be dissolved. Michelle B suggested we find a way to bring in more people to take on small projects because DRs and GRs are maybe overloaded. Perhaps the next Panel can work on that—need new blood/ideas/etc. Meanwhile it will be removed from the agenda.
TASK FORCE – AWSC Insurance: Mike Dongvillo—no report, being reviewed closer
ALATEEN POLICY AMENDMENTS – Mike Drumheller – New Policy with amendments were approved at Spring Assembly. It’s now available to everyone—was sent out via email prior to today’s meeting. After today it will be put online, on our website for all to review/download. (one more amendment was to correct verbiage about someone auditing themselves.)
New Business Voting Member Count 25 voters, Quorum= 17
Selection of 2019 State Convention Site – Ann M
Mike Recommended we vote by closed ballot on where to hold the 2019 convention.
Ross motion 2/3 Jamie 2nd.
Proposed 2018 dates for AWSC/Assembly –
It was recommended that in the future we change the October Fall Assembly date so that more people can attend and stand for elected positions. 2018 is not an election year so that option can be discussed later regarding 2020. The second Saturday of November is suggested. Verbal approval to approve the 2018 dates: majority-yes 2-no, Abs-none
REVOTE FOR 2019 CONVENTION. Ballot vote will be for only Shanty Creek and Crowne Plaza (Treetops vote was too low in the first vote and there wasn’t a quorum met in the first vote.)
Second vote didn’t meet a quorum.
Third vote determined 2019 will again be in Shanty Creek.
Proposed 2018 Budget -Liz P presented the proposed 2018 budget noting there were only a couple changes from the 2017 budget. Discussion/questions followed by a vote to recommend this budget to Assembly in October for approval.
Motion #261 By Ross, Renee 2nd. Unanimous approval.
Love Basket = $81 today.
Reports and Communication cont’d
DISTRICT HAPPENINGS – District Representatives reports…
Michelle-14, Bill-12, Sherri-23, Vicky-24, Kris-16, Michelle-20
FloAnn-Metro Detroit Office
Alateen Coordinator-Andy – talked about recertifying sponsors for KOMIAC (in addition to the annual certification) also about where the donations are used. Fall Lock/In-Oct 7th , Matt R new rep, Summer B alt rep
AAPP-Marti – Right now we have 108 active Alateen sponsors and 23 active Alateen groups. 17 inactive this year (they were active last year). Forms are now online.
Motion #262 by Ross F, Hugh W 2nd, to recommend to Assembly to purchase a computer and software for the AAPP.
New voter count is 23, Q =15 The vote: Y-22, N-0, A-1 Passed to recommend to Assembly
FELLOWSHIP COMMUNICATION: Literature, Sentinel – Ross F, Maggie S
Literature – Ross read letter from Tom C. at WSO regarding e-books. New literature has been approved and will hopefully be ready in 2018 and 2019 (or 2020 at the Int’l convention– Check w Ross later.) There is a new form for sharings online for the Forum, etc. New daily reader would like shares on the middle/back of the 12 Steps, 12 Traditions, 12 Concepts. (most shares are on Steps/Traditions/Concepts 1,2,3)
Sentinel – Maggie – absent, no report
Website-Jamie –reported earlier
Public Outreach-Beth – absent, no report
Area Records-Renee – several meetings are inactive or she can’t reach anyone. The info needs to be updated. DRs should go to the meetings in their district to get the info updated.
Archives-Hugh – explained details about archivist, more and more people in other groups are becoming interested in the Al-Anon Archives. Mentioned electronic meetings.
Ann reminded us that we need a host committee for our 2019 Convention.
AWSC MEMBER CONCERNS AND SOLUTIONS – “Looking for suggestions from other districts”
Holly – (doesn’t have a DR and many meetings in her district don’t have GRs). She is left out of the link of communication. Is our communication system working properly? How can we reach more groups and loners?
Renee – do we really need people to be present for elections? —can someone send a letter of intention if they can’t attend? Is it policy?
Michelle – are we really spending $5,000 to send only 24 Alateens to KOMIAC? She’s very concerned about this.
Cheryl – asked if we need to be a GR to be a Coordinator—A: you must be or have been a DR to be a coordinator. We are looking up these details to verify.
Michelle – GRs seem to be doing too much work within their groups (treasurer, unlock the building, etc.) they need to start delegating small workloads to others.
Sherri – looking for sign up list for helpers for our convention in 2019.
FloAnn – articles should be approved before going in the Sentinel—an article recently was like “airing dirty laundry”
Marti – we need to share more about these AWSC meetings with our groups, all members should feel “part of”. Bring them to these meetings.
Andy – Harmony – concept #4: Participation is the Key to Harmony. We need to accept each other’s point of view. He also responded to the question about bus cost for so few kids. But it saves them from accidents which happened one year—the kids are too tired to drive safely home.
Michelle – same people doing same jobs in the district. Group level is where most solutions are. We need the groups to encourage people to be in service. And to explain the importance of Sponsors.
Mike D – responded to the question of coordinators, Coordinators in MI are appointed by the delegate.
Meeting closed at 2:09 PM with the Al-Anon Declaration, followed by the Serenity Prayer.
Respectfully Submitted, Steffi Korens, Secretary, Panel 55